USNC

COUNCIL

and

TECHNICAL MANAGEMENT 

COMMITTEE  (TMC)

DECISIONS

Approved by USNC Council 
2 May 2005

Index

ITEM			PAGE

A.	General	

A1.	Position Qualifications Statement-Guidelines for the Selection of IEC	6
	Officers 

A2.	Procedures for Appointment of Non-USNC Council or TMC Members to IEC 	7	Governance Committees 

A3.	Direct Access to IEC Documents		8

A4.	Reference Documents		9

B.	Council	

B1.	USNC for the IEC System Conformity Testing to Standards for Safety of	10
	Electrical Equipment (IECEE)-Operating Procedures
	(Approved by USNC Council 8 November 2002)
	 
B2.	Electronic Components Certification Board (ECCB) for IECQ	24
	B2.1	Memorandum of Agreement Between the American	25
 National Standards Institute and the Electronic Components
			Certification Corporation  (20 June 2005)	
	B2.2	By-Laws of ECCB (Edition 3) Issued 4 July 1997, 	30
		Last revised 23 June 2004 
	B2.3	IECQ 01, Basic, 		41

B3.	USNC for the IEC Scheme for Certification to Standards for Electrical 	42
	Equipment for Explosive Atmospheres (IECEx) OPERATING 	PROCEDURES 
	(Approved by USNC Council 8 November 2002- Latet Revision Pending Council approval)

B4.	USNC Communications and Continuing Education Committee	54				
B5.	USNC CAB Policy Coordination Committee		56

B6.	USNC FUNDING PROGRAM		57

B7.	WAIVER CRITERIA		58

B8.	IEC President-Elect’s Relationship to USNC		59

Index  (continued)
ITEM			PAGE

C.	Technical Management Committee		

C1.	U.S. Safety Coordinating Committee (USSCC)-Terms of Reference	60
	
C2.	U.S. Coordinating Committee on Electromagnetic Compatibility 	62
	(USCCEMC)-Terms of Reference 

C3.	USNC Coordinating Committee on Natural Environmental Aspects 	64
	(USCCENV)-Terms of Reference 

C4.	US Coordinating Committee on Electronics and Telecommunications 	66
	(USCCET) –Terms of Reference (Disbanded by TMC-4 January 2006)

C5.	Criteria for Acceptance and Assignment of TC/SC Secretariats 	68

C6.	Procedure for Appointment of TC/SC Secretaries and Assistant Secretaries	69

C7.	Procedure for Endorsement of U.S. TC/SC Chairs 		70

C8.	Guidelines for Inviting IEC TCs/SCs to Meet in U.S. 		71

C9.	Procedure for Accreditation of U.S. Heads of Delegations and 	74
	Delegates to IEC TC/SC Meetings

C10.	Procedure for USNC Coordination of Subject Matter of Interest to Two 	80
	or More TCs 

C11.	“In Some Countries” Guidelines		81

C12.	USNC Guidelines on Liaison with IEC Technical Committees and 	90
	Subcommittees 

	C13.	Procedure for Determining USNC Positions on New Field of IEC 	91
Technical Activity 

C14.	Step-by-Step Procedures of Group Manager Roles	92

ITEM			PAGE

D.	Council and tmc decisions 		96

(Currently in place decisions of the USNC Council and Technical Management Committee)

	Council		97

			General
			Authorize Direct Access to IEC Server		98
			Joint ISO/IEC Facility Opportunity		98
			ANSI and USNC Policy Re ISO and IEC (ATTACHMENT 7)	98
			Statutes and Rules of Procedure		98
			Financial Matters		100
				USNC Contingency Fund		100
				Multiple Items		100
				TAGs Serving Multiple TCs/SCs		101
				New Administrative Assistant-USNC Staff		101
				Increase USNC Constituency Fees		101
				Support for Frank Kitzantides, IEC VP-Chair SMB				  101

			IEC General Meetings		102
			Separate Fund for IEC General Meetings		102
			Foundation		102
			Target Date		102
			USNC Revenue Surplus		102 
			
		Planning for 2010 IEC General Meeting in US		102

		Nominations Committee		104

		CAB Policy Coordination		105
			New Conformity Assessment Scheme or Expand 	105
				an Existing Scheme		
			Establishment of CAB Policy Coordination Committee	105
			Access to CAB Server		105
			Revised Terms of References CAB Policy Coordination Committee	105			
		Communications and Continuing Education Committee	106

		CANENA		106

		U.S. Standards Strategy		107

		Position on USNC/IEC TAG Accreditation 	107/114				Attachment 1)

		USNC Mission Statement and Strategic Objectives 	108/115/117
			(Attachments 2 and 3)

Internal USNC Policy on Adoption/Adaptation of IEC Standards 	108/118	(ATTACHMENT 4)

Program on Educational Access to IEC Standards  	108/121
	(ATTACHMENT 5)

TECHNICAL MANAGEMENT COMMITTEE (TMC)		109

			Role of Group Managers		110

			IEC TC 1, 3 and 25		110

			Recommendations of the Ad Hoc Group on Gratis Copies	112/123
			(ATTACHMENT 6)

	Statutes, Rules of Procedures and DECISIONS		112

	TMC Operations		112

- Approval Process for Extending Formal Invitations to Hold Meetings of IEC 	112
-	TCs/SCs in the US

- Approval Process  for Appointment/Reappointment of TAs/DTAs	112

		- Handling of TAGs that Don’t Meet Viability Requirements	112

	TMC Task Force on Criteria for TAs		113

 
	DOCUMENT - A1
POSITION QUALIFICATION STATEMENT 

GUIDELINES FOR THE SELECTION OF IEC OFFICERS

General

The purposes of this Position Qualification Statement are:

1.	To establish general guidelines to assist in the orderly selection of U.S. nationals to be considered for nomination as an IEC Officer.

2.	To provide individuals having an interest in working toward the nomination as an IEC Officer with the general qualifications.

Experience

Candidates should have extensive experience at the national and international levels in areas related to the position for which they are applying.  For offices dealing directly with standards and other technical issues, the candidate should have extensive experience in national and international standards or technical activity.  For other positions, the candidate should have considerable exposure to and excellent relations with a wide range of activities and other executives associated with similar positions.  The candidate should be able to document increasing levels of occupational advancement and technical responsibility.  Candidates should be well respected by their peers.

Obligations

Candidates should be able to serve productively and for the full term of the position of nomination.  To this end, levels of support, both in terms of time and finances to fully meet the responsibilities of the position should be documented and available to the selected committee.

Personal Profile

Interviews and documentation should establish that the candidates:

-	Can think of the “international” position and can impartially serve all segments of a global electrotechnical industry.

-	Is adaptive to changes and the cultural relationships associated with international management.

-	Has negotiating skills to maintain rapport with peers and other officers of the IEC yet has the potential of being able to convince and motivate others to adopt his/her major ideas and projects.
	compromise.

-	The candidates should have strong interpersonal skills and be able to effectively act in both a business and social environment.

Approved by USNC Executive Committee 26 May 1992

	DOCUMENT - A2

PROCEDURE FOR APPOINTMENT OF NON USNC COUNCIL OR 
TMC EXCO MEMBERS TO IEC GOVERNANCE COMMITTEES

In a growing number of instances the USNC is being placed in the position of nominating individuals who are not Council or TMC members to positions on the governance committees of IEC.  This procedure is designed to ensure that the best qualified individuals are found for these positions and that the appointees maintain a continuing reporting relationships with the USNC Council or TMC.

1)	When the USNC is invited to nominate representative(s) to governance committees of IEC, the invitation shall be circulated to the cognizant USNC body and the name(s) of qualified candidates solicited.

2)	The General Secretary determines whether or not the individual(s) suggested are interested and able to serve and obtains the necessary background material for consideration.  This includes a curriculum vitae and a letter of support from the individual’s employer.  As part of this process the candidate(s) will be advised that he/she has an obligation to report to Council or TMC on a regular basis and seek Council or TMC guidance on the activities of the committee involved.

3)	The candidate’s background material is circulated to the Council or TMC for approval by the announced due date and, upon approval, the General Secretary officially submits the name(s) to IEC as require.

4)	Upon appointment the USNC representative is added to the Directory Part 1 and to the USNC’s mailing list for notification of meetings.  The General Secretary will work with the representative to ensure that reports are available for the related USNC Council or TMC meetings.

Approval 12 December 1996 USNC 2565

	DOCUMENT - A3

Direct Access to IEC Documents

Excerpt Minutes USNC ExCo Meeting 28-29 September 1999 (USNC 2641)
NIST Headquarters
Gaithersburg, MD

With this discussion as background, ExCo considered broadening direct access to the IEC
Server for various categories of the USNC’s constituency.  The following was agreed:

A)	Authorize full access to all document levels and all technical areas while recognizing that access to certain areas, such as the CB, SMB and CAB Technical Servers, are restricted to their memberships

•	USNC Executive Committee
•	US TC/SC Chairmen and Secretaries
•	Technical Advisors/Deputy Technical Advisors
•	TAG Administrators
•	Representatives and Alternate of USNC Organizational Members
•	US Conveners of Working Groups

B)	Authorize limited access to their technical areas.

•	US Experts on Working Groups
•	TAG Members

		
	DOCUMENT - A4

REFERENCE DOCUMENTS

•	IEC Statues and Rules of Procedure (2001 Edition incorporating amendments approved by Council 
•	on 2004-01-02, on 2005-01-07 and on 2005-09-02)

•	IEC/ISO Directives 
-	Part 1: Procedures for the technical work (5th  edition 2004) 
-	Part 2: Rules for the structure and drafting of International Standards (5th edition 2004) 
-	Supplement-Procedures specific to IEC  (2nd  edition 2004)

•	IEC/CENELEC Agreement on Common Planning of New Work and Parallel Voting – The Dresden Agreement (1996)

•	IT Tools Guide (2001)

•	Guidance for National Committees (NC) on the Hosting of Technical Committee (TC) meetings (2005-03-10)

•	Guidance for TC/SC Chairmen (2005-09-06)

•	Guidance for TC/SC Secretaries (Survival Kit for Secretaries) (2005-01-06)

•	Guidance for Project Leaders and for Convenors of Working Groups, Maintenance Teams and Project Teams
	(2004-11-25)

•	Guide to U.S. Delegates to IEC and ISO Meetings

•	Constitution and By-Laws of the American National Standards Institute (Approved January 2005)

•	ANSI Procedures for U.S. Participation in the International Standards Activities of the ISO 
	(Edition: May 2005  Issue Date: 13 May 2005)

•	USNC Directory (Current Issue)
-	Part 1: Listing of USNC Membership
-	Part 2: Listing of U.S. Experts on IEC Working Groups

•	A Brief History of USNC

•	IEC Masterplan 2000

DOCUMENT - B1

U.S. NATIONAL COMMITTEE FOR IEC SYSTEM CONFORMITY TESTING TO STANDARDS FOR SAFETY OF ELECTRICAL EQUIPMENT (USNC/IECEE)

Operating Procedures of the U.S. National Committee for IECEE

 

May 2, 2001
Revision 1  July 11, 2002 Incorporating additions suggested by USNC/IEC and agreed to by USNC/IECEE at May 1-2, 2002 Meeting.

U.S. National Committee of the IECEE

OPERATING PROCEDURES

OF THE

UNITED STATES NATIONAL COMMITTEE FOR THE IECEE

(USNC/IECEE)

Accepted at USNC/IECEE Meeting	
on 05-02-01
Approved by USNC Council 07-26-01
Revision 1 July 11, 2002 Approved by USNC/IECEE   
Revision 1 July 11, 2002 Approved by USNC Council 11-08-02	

OPERATING PROCEDURES
OF THE
UNITED STATES NATIONAL COMMITTEE FOR THE IECEE
(USNC/IECEE)

1. GENERAL

	1.1
	These Operating Procedures complement the constitution and by-laws of the
American National Standards Institute (ANSI), and the Statutes and Rules of the U.S. National Committee of the International Electrotechnical Commission (IEC).

The USNC/IECEE is a standing committee of the USNC/IEC Council.  It operates under its own rules of procedure, has liaison, non-voting membership on the USNC/Council and reports, as necessary, to keep the USNC/Council informed of activities in its area of responsibility.  The USNC/IECEE will coordinate its activities with the other schemes in the US by actively participating in the USNC Council CAB Coordination Committee.

The USNC/IECEE will submit the following to the USNC/Council:

•	Its procedures and revisions thereto for approval

•	Names of its officers for confirmation

•	Proposals to host international meetings of the related IEC Scheme in the USA for information

2. PURPOSE

	2.1
The principal purposes of the USNC/IECEE are to serve as the U.S. Member Body of the IEC System for Conformity Testing and Certification of Electrical Equipment (IECEE), to coordinate with U.S. National Certification Bodies (NCBs) to assure that National Differences on standards for safety accepted for use in the Schemes of the IECEE are uniform for all NCBs in the United States; and to process applications for submission to the Secretariat of the IECEE System.  The USNC/IECEE also develops the U.S. viewpoints and comments in all matters pertaining to the IECEE.

3. ORGANIZATION, MEMBERSHIP AND FUNCTION

	3.1
Membership in the USNC/IECEE shall be open to all U.S. National interested parties* (organizations, companies, government agencies, individuals, etc.) who are directly and materially affected by the committee’s activity. Participation shall be fair and equitable without dominance by any single interest.

*U.S. National Interested Party:  One of the following entities directly and materially affected by the relevant standards activity:
1.	an individual representing a corporation or an organization domiciled in the U.S. (including U.S. branch offices of foreign companies authorized to do business in one or more states as defined by the relevant State’s Corporation law within the U.S.);
2.	an individual representing a U.S. federal, state or local government entity; or 
	3.	a U.S. citizen or permanent resident.

	3.2
U.S. National interested parties that wish to be Members shall make a request for membership in writing to the USNC/IECEE Secretary stating why they believe their organization is directly and materially affected by the Committee’s activities.
	
	3.3
Membership of U.S. National interested parties shall be approved by the USNC/IECEE.

	3.4
Each accepted member will name one principal representative and may identify one or more alternates. Alternates may attend meetings with or without the Principal and participate in the discussions but they may vote only in the absence of the Principal. No individual may represent more than one organization. Principals and alternates, if any, shall become members of the USNC/IECEE following their organization’s nomination to the Secretary and their subsequent approval for membership by the current members of the USNC/IECEE at a regular Committee meeting.  They shall serve for terms specified by the organizations they represent or until their successors are identified.

	3.5
The officers of the USNC/IECEE shall include a Chairman, one or more Vice- Chairmen, and a Treasurer.

	3.6
The Officers shall be nominated by the USNC/IECEE at a regular meeting of the USNC/IECEE.  Alternatively, the USNC/IECEE may appoint a Nominating Committee for this purpose.  

	3.7
The Officers shall be elected by a vote at the meeting (see 9.1), or alternatively via letter ballot.  These officers shall be elected for a term of four years.  They shall be chosen from members of the USNC/IECEE and shall continue to have the privilege of the floor and the right to vote.

	3.8
The Secretariat of the USNC/IECEE shall be designated by a majority vote of the USNC/IECEE. The Secretariat is responsible for providing administrative support for the activities of the USNC/IECEE. The Secretariat shall appoint the Secretary subject to the concurrence of the USNC/IECEE and shall provide other support necessary for the conduct of the duties of the Secretary. The Secretary shall have the privilege of the floor at all meetings of the USNC/IECEE and its committees and subcommittees, but no vote.

	3.9
		The duties of USNC/IECEE Members generally include:
a.	Regularly attend USNC/IECEE meetings and vote on business coming before the USNC/IECEE.
			b.	Arrange for attendance by a duly designated Alternate in the event that   
attendance by the Principal at the USNC/IECEE meeting is not possible.
c.	Serve on USNC/IECEE committees as appointed.
d.	Vote on the expenditure of funds in the IECEE System and Scheme(s).
			e.	Vote on letter ballots on USNC/IECEE business.
	
	3.10
A USNC/IECEE Member may be terminated upon failure to perform duties or to attend or be represented by a duly qualified alternate at three consecutive meetings. The Secretary shall direct the matter to the USNC/IECEE for appropriate action, which may include termination of membership.
	
	3.11
The USNC/IECEE may establish and prescribe the membership, scope and rules of standing or temporary committees, as it deems necessary to the conduct of its operations and responsibilities.

4. CHAIRMAN

	4.1
The Chairman shall take office and assume the duties of the office on the date stipulated in the election, and shall continue to serve until the completion of the specified term or until a successor is elected.
	
	4.2
		The duties of the Chairman shall include the following:
			a.	Preside over meetings.
			b. 	Convene meetings on the dates agreed in accordance with the ANSI rules and procedures for holding meetings.
			c.	Decide upon the provisional agendas for meetings.
			d.	Subject to the concurrence of the USNC/IECEE, appoint delegates to international meetings.
			e.	Provide overall guidance and direction to the Secretary in the administration of the USNC/IECEE activities.
			f.  	Vote when a deciding vote is required.
			g.	Authorize payment of funds not to exceed $1,000.
			h.	Establish subcommittees and appoint members to them with USNC/IECEE approval.

	4.3
The Chairman may decide that a vote on a basic operational or budgetary matter may be taken between meetings by letter ballot.

	4.4
The Chairman has the right ex-officio to attend the meetings of all subcommittees of the USNC/IECEE.

	4.5
In case of death, incapacity or resignation of the Chairman, one of the Vice-Chairmen (if more than one) shall serve as Chairman until a new Chairman is elected.  In this case, a new chairman shall be elected within 6 months.

	4.6
The Chairman may be elected to not more than two full terms in office (eight years) except that these two full terms may be in addition to any partial term served under the provisions of 4.5.

5. SECRETARY

5.1
The Secretary shall take action as instructed by the USNC/IECEE or as directed by the Chairman, and carry out the day-to-day work of the USNC/IECEE between meetings.

5.2
The Secretary is responsible for keeping records of the meetings of the
USNC/IECEE, and other activities relevant to U.S. participation in the IECEE.

	5.3
The Secretary shall supervise the preparation and circulation of all documents on which a vote has to be taken, and shall deal with all other matters relating to voting.
	
	5.4
The Secretary is responsible for preparing, drafting, reproducing and distributing all types of USNC/IECEE documents when so directed by the Chairman or by the USNC/IECEE.

	5.5
The Secretary shall be responsible for the maintenance of complete records of all proceedings and correspondence pertaining to the Committee’s activities.
	
	5.6
In addition, the Secretary shall maintain such files of correspondence as are necessary, but in particular that with the IECEE, other member organizations, the Certification Management Committee (CMC), and the Committee of Testing Laboratories (CTL).

5.7
As authorized to do so, the Secretary shall carry out the necessary procedures, including circulation, for the amendment and reissue as required, of all types of USNC/IECEE documents.

5.8
	With guidance from the Chairman, the Secretary shall prepare provisional meeting agendas and make arrangements for meetings of the USNC/IECEE.

5.9
The Secretary shall send notice and agendas (with supporting documents) of meetings at least thirty days in advance of meetings.

5.10
The Secretary shall prepare minutes of meetings of the USNC/IECEE, arrange for review by the officers and legal counsel, and then distribute to members of the USNC/IECEE within 30 days.

	5.11
The Secretary shall issue invoices for the collection of USNC/IECEE funds as directed by the Treasurer.

	5.12
The Secretary shall issue checks against the USNC/IECEE account for payment of international dues as specifically directed by the decisions of the USNC/IECEE.
	
	5.13
In accordance with general guidance from USNC/IECEE, the Secretary shall circulate to members of the USNC/IECEE for information or decision, documents received from the IECEE Secretariat, and the CTL Secretary.

	5.14
The Secretary shall submit to the Secretariat of the IECEE, positions approved by the USNC/IECEE on matters submitted to the membership of the IECEE for decision by correspondence.

	5.15
The Secretary shall submit to the Secretariat of the IECEE a summary of the initial U.S. national differences from standards accepted for use in the IECEE System, and any significant changes that occur from time-to-time.

	5.16
The Secretary shall assist U.S. participants in making appeals to the IECEE Board of Appeal, and the CMC.  Further appeals shall be made through the USNC/IEC.

6. TREASURER

	6.1
The Treasurer shall be responsible for the administration of the financial matters of the USNC/IECEE in accordance with policies and procedures established by the USNC/IECEE.

	6.2
		The duties of the Treasurer shall be determined by the USNC/IECEE, and 	shall 
		include the following:

	a.Provide general guidance to the USNC/IECEE Secretary on financial matters.
	b.Prepare and recommend an annual budget.	
	c.Present financial information and reports at USNC/IECEE meetings and, if necessary, through other means of communication coordinated by the secretary.
	d.Circulate, periodically to the members of the USNC/IECEE, statements
	detailing audit findings of the USNC/IECEE accounts.

7. MEETINGS

	 7.1
		The USNC/IECEE shall meet as often as necessary to carry forward its regular
		business.

	7.2
The USNC/IECEE shall meet at least once per year.  Other meetings may be called at the Chairman’s discretion or at the request of at least four members of the USNC/IECEE.
	
	7.3
Matters not on the previously distributed (See 5.9) proposed agenda may be discussed by any Committee Member.  Except for those actions requiring 

approval by two-thirds of those voting, actions on these items may be taken at the meeting where a quorum is present if agreed upon by all members present. Actions taken on items not included in the previously distributed draft agenda that require a two-thirds majority are subject to confirmation by letter ballot.

8. QUORUM

	8.1
The presence of at least a majority of the voting members at any meeting of the USNC/IECEE shall constitute a quorum and shall be a duly constituted meeting for the purpose of conducting business.

9. VOTING

	9.1
Except where otherwise covered by these procedures, basic operational and budgetary matters considered at meetings of the USNC/IECEE shall be decided by a two-thirds majority of the members present and voting at a duly constituted meeting. Other matters shall be decided by simple majority of the members present and voting at such meeting.

	9.2
Except where otherwise covered in these procedures, letter ballots on basic operational or budgetary matters shall be decided by a two-thirds majority of the members voting provided at least 75 percent of the members return their ballots by the closing date. Other matters, subject to letter ballot, are decided by a simple majority voting provided that not less than half the members vote. Letter ballots normally should close thirty days from issue. The Secretary shall indicate on the letter ballot whether a simple or two-thirds majority is required for acceptance. Appeals to this process shall be made in accordance with Section 18.

	9.3	
Basic operational procedures or budgetary matters include, but are not limited to the following:
			a.	USNC/IECEE dues for U.S. participants.
			b.	Annual budget for the USNC/IECEE.
			c.	Addition of new U.S. National interested parties to the USNC/IECEE.
			d.	Election of the Secretariat of USNC/IECEE.
			e.	Election of Officers of USNC/IECEE.

	9.4	
		A letter ballot may be authorized by any of the following:
			a.	The Chairman of the USNC/IECEE.
		
			b.	A majority vote at a duly constituted meeting of the USNC/IECEE.
			c.	Petition of four or more members of the USNC/IECEE.

10. PARTICIPATION  IN THE IECEE

The USNC/IECEE shall participate in the IECEE in accordance with the IEC System for Conformity Testing and Certification of Electrical Equipment (IECEE) Basic Rules (IECEE 01), the Scheme of the IECEE for Mutual Recognition of Test Certificates for Electrical Equipment (CB Scheme) Rules of Procedure (IECEE 02) and the Rules and Procedures of the Scheme of the IECEE for Mutual Recognition of Conformity Assessment Certificates according to Standards for Safety of Electrical Equipment (CB-FCS) (IECEE 03).

11. MEMBERSHIP IN THE IECEE

The USNC/IECEE, is the U.S. Member Body of the IECEE.

12. APPLICATION FOR  PARTICIPATION IN NEW SCHEMES OR PROCEDURES 

	12. 1
When the USNC/IECEE desires to participate in a new scheme or procedure, the decision to participate shall be made with the consent of the USNC/IEC.  The adoption of such schemes or procedures shall be an agenda item of USNC/IECEE.

	12. 2
Prior to the joining of a new or enhanced IECEE Scheme, it shall be determined which U.S. standards are applicable, what national differences there will be, and whether or not Nationally Recognized Testing Laboratories (NRTLs), i.e., testing laboratories designated as NRTLs by the U.S. Government’s Occupational Health and Safety Administration, will be able to certify product to that U.S. standard (if applicable).

	12. 3
Application shall be made in accordance with the rules published by the committee assigned, by the IEC, to manage the additional product category, new scheme or procedure. The application shall be forwarded to the appropriate secretariat by the USNC/IECEE.

13. APPLICATION BY A CANDIDATE FOR ACCEPTANCE AS AN NCB IN THE CB
	SCHEME

	13.1
The applicant shall prepare an application requesting acceptance as an NCB and acceptance of its associated testing laboratory(ies) as CB Testing Laboratories (CBTLs), if any, and then submit the application to the Secretary of the USNC/IECEE.  An NCB application may be processed and accepted without including the respective NCB’s associated testing laboratories, but only for prospective status as a “Recognizing NCB”.  

	13.2
If required, the applicant shall execute an agreement with ANSI thereby agreeing to ANSI’s terms and conditions and attach a signed copy to the application

	13.3
Upon receipt of the Application (13.1) and, if required, the signed Agreement (13.2), the Secretary of the USNC/IECEE will submit the candidate’s application to the IECEE Secretariat in a timely manner following USNC/IECEE review.  The Secretary shall also ensure that the proposed application is reviewed by the USNC/IECEE at either a regular meeting or alternatively by means of consultation via correspondence.  In addition, the Secretary shall make no substantive comments, suggestions or changes to the application of any applicant but shall be permitted to verify the completeness of the application.

	13.4
When an accepted NCB wishes to apply for extension of their acceptance to include additional product categories within a scheme, or additional Testing Laboratories, or when an NCB wishes to apply for a pre-assessment to cover additional product categories, that NCB shall prepare the necessary applications and submit them to the Secretary of the USNC/IECEE along with a processing fee for each application package.  The applicant NCB will also be responsible for forwarding a processing fee to the IECEE upon receipt of an invoice from the IECEE.  The IECEE will normally forward this processing fee invoice via the USNC/IECEE Secretary to the applicant NCB.
	
	13.5
The applicant NCB shall submit a declaration stating that it is prepared to recognize CB Test Certificates issued by other NCBs as a basis for certification at the national level to Specified Standards as of a specified effective date, subject to any declared national differences and other U.S. conditions, as permitted by the rules and procedures of the CB Scheme.

	13.6	
The Secretary of the USNC/IECEE shall submit the candidate’s completed application in a timely manner (normally within ten days) to the Secretariat of the IECEE, and shall, at the same time, inform the members of the USNC/IECEE in writing of this action.
	
	13.7	
The candidate shall provide a written authorization for the USNC/IECEE to represent the candidate to the CMC for the purpose of attaining the status the applicant is seeking.

	13.8	
A declaration by the USNC/IECEE and the Applicant and associated laboratories (if different) that they are willing to abide by the Rules and Procedures of the CB Scheme shall be provided.

	13.9
A declaration by the USNC/IECEE shall be provided that the applicant agrees to pay the traveling and accommodation expenses arising from inspection by an international inspection team. These expenses shall be agreed in advance by the applicant. An estimate of the expenses shall be provided to the applicant by the IECEE assessment team in advance of the inspection by the Secretary of the IECEE.
	
14. WITHDRAWAL FROM THE CB SCHEME AND MEMBERSHIP IN THE 
       USNC/IECEE

	14.1.
An accepted NCB that wishes to withdraw from recognizing and issuing CB Test Certificates with respect to certain IECEE System Standards shall notify the USNC/IECEE accordingly and shall indicate the date on which such a withdrawal shall become effective.  The withdrawing NCB shall  advise the USNC/IECEE of the provisions made to recognize CB Test Certificates issued before the date of notification of its withdrawal was made known to the applicants.

	14.2
An NCB that wishes to withdraw completely from the CB Scheme shall notify the USNC/IECEE at least one year in advance, indicate the reason for withdrawal and give the date on which the withdrawal will become effective.  The NCB shall pay its annual dues to the USNC/IECEE for the calendar year in which notice is given and for the calendar year following the year in which notice was given.

14.3
USNC/IECEE non-NCB members may also voluntarily terminate their membership in the USNC/IECEE.  Written notification of intent to resign from membership in the USNC/IECEE shall be forwarded to the USNC/IECEE Secretary at least 30 days in advance of withdrawal.  USNC/IECEE dues paid by withdrawing non-NCB members during the calendar year of resignation and withdrawal shall not be refunded to the withdrawing member.

15.	DEVELOPMENT OF U.S. POSITIONS ON INTERNATIONAL PROPOSALS

	15.1
USNC/IECEE positions on administrative matters to be considered at international meetings shall be developed and adopted in advance of such meetings by the USNC/IECEE Members, either at a meeting of the USNC/IECEE or by correspondence.  Such positions shall serve as the basis of instruction to USNC/IECEE Delegates to such meetings.

	15.2
USNC/IECEE positions on matters presented by the CMC to member organizations by correspondence for vote or for review and comment shall be developed by the members of the USNC/IECEE either at a meeting or by correspondence.  Such positions shall be developed in time to allow the USNC/IECEE Secretary to submit the USNC/IECEE position by the announced deadline.

	15.3
USNC/IECEE positions on technical matters to be considered at international meetings shall be developed in advance of such meetings by the USNC/IECEE and USNC/CTL Members, either at a meeting or by correspondence, and if endorsed by the USNC/IECEE, shall serve as the basis of instruction to USNC/IECEE Delegates to such meetings.

16. DELEGATES TO INTERNATIONAL MEETINGS

	16.1
The Chairman of the USNC/IECEE, with concurrence of the USNC/IECEE members, shall appoint delegates to attend international meetings of the CMC and the CTL as representatives of the USNC/IECEE. The delegates shall be appointed in accordance with the rules of the IECEE CMC and CTL.

	16.2
Participants in IECEE meetings of the CTL shall be experts from accepted CB Testing Laboratories and, if appropriate, other experts. They shall be appointed by the USNC/CTL in accordance with the rules of the IECEE CTL and confirmed by the USNC/IECEE.

	16.3
Except for the USNC/IECEE Secretary, all delegates shall be responsible for their expenses.

	16.4
The Chairman of the USNC/IECEE shall, upon request, appoint any interested member as an observer to international meetings subject to permission of the Chairmen of the relevant international organizations.

17. IECEE SYSTEM STANDARDS

	17.1.
As IEC Standards are accepted by the IECEE CMC for use in the System, the USNC/IECEE shall identify those standards to which participating U.S. NCBs are prepared to adhere.

	17.2
		The USNC/IECEE shall maintain a master set of applicable IECEE System 
		Standards.

	17.3
The USNC/IECEE shall maintain a master set of current U.S. national differences to relevant IECEE System Standards.

18.	APPEALS

	18.1
The USNC/IECEE shall act on formal appeal by any person regarding decisions of the participating U.S. NCBs or the USNC/IECEE.

	18.2
Such appeals are to be made in writing to the Secretary of the USNC/IECEE stating the precise issue which is the subject of the appeal.  If a hearing is desired, the appeal should so indicate.  Upon receipt of an appeal, the Chairman of the USNC/IECEE or, at the choice of the petitioner, the USNC/IECEE at large, will establish an impartial five member Ad Hoc Appeals Committee who have not been directly involved in the matter in the dispute, and who will not be materially or directly affected by any decision made or to be made in the dispute.  At least three members shall be acceptable to the appellant and at least three shall be acceptable to the respondent.  The Appeals Committee shall solicit information bearing on the appeal from all relevant parties.  The Appeals Committee shall also make a determination as to whether an oral hearing is warranted, where one has been requested.  Following review of the material relating to the appeal, either with or without a hearing, a response to the appeal shall be issued in writing.  This response to the appellant shall be made within thirty calendar days of the initial filing of the appeal unless unusual situations warrant a longer appeal period.  In 
any event, such a response must be arrived at by a majority vote and must be issued within ninety days.

	18.3.
Upon receiving the decision by majority vote of the Appeals Committee, if the parties do not accept such action, further appeal may be brought in accordance with the appeals procedures provided by the USNC/IEC and ultimately by ANSI.

	18.4
If the complaint involves a dispute between a U.S. NCB and a NCB of another country, the USNC/IECEE may assist in the resolution of the matter through communication in writing with the IECEE Secretary and with the CMC, and/or the IECEE Board of Appeal. If further appeal is requested by the U.S. NCB it shall be made through the USNC/IEC.

	18.5
If the complaint relates to the rejection by the IECEE CMC of the application of an organization seeking recognition as an NCB or CB Testing Laboratory, the USNC/IECEE, through its status as the U.S. Member Body shall arrange for the presentation of such complaint before the IECEE Board of Appeals, but the USNC/IECEE shall assume no advocacy position to either support or not support the matter being appealed.

	18.6
Each member of the USNC/IECEE agrees that if a dispute shall arise in connection with the activities of the USNC/IECEE, all appeals available within the USNC/IECEE, the USNC/IECEE and ANSI must first be pursued and exhausted before resort can be made to any judicial means of dispute resolution.

19. AMENDMENTS

	19.1
Proposed amendments to these procedures shall be submitted to USNC/IECEE Members with a letter ballot. A proposed amendment shall be considered accepted upon receipt of affirmative ballots from two-thirds of the voting members of the USNC/IECEE, provided at least 75% of the members return their ballot by the closing date.

	DOCUMENT - B2

ELECTRONIC COMPONENTS CERTIFICATION BOARD (ECCB) FOR IECQ

B 2.1	Memorandum of Agreement Between the American National Standards Institute and the 		Electronic Components Certification Corporation (20 June 2005)

B 2.2	By-Laws of the Electronic Components Certification Board-Edition 3: Revised 23 June 2004

List of IECQ 01, Basic Rules

DOCUMENT - B2.1

MEMORANDUM OF AGREEMENT BETWEEN
THE AMERICAN NATIONAL STANDARDS INSTITUTE AND
THE ELECTONIC COMPONENTS CERTIFICATION CORPORATION

	This agreement (“the Agreement”), dated as of June 20, 2005, is between the American National Standards Institute (“ANSI”), a not-for-profit corporation organized under New York law, on behalf of the Council of the United States National Committee (“USNC”) of the IEC, and the Electronic Components Certification Corporation (“ECCC”), a not-for-profit corporation organized under Delaware law, on behalf of the Electronic Components Certification Board (“ECCC”).

	WHEREAS, the Statutes and Rules of Procedure of the IEC (attached) require that a member country be represented by a National Committee, which is responsible for all IEC activities in that country; 

WHEREAS, the USNC, which is governed by the USNC Council, is the U.S. member of the IEC; 

WHEREAS, the USNC Council is a committee within the corporate structure of ANSI; 

WHEREAS, the Statutes and Rules of Procedure of the USNC and the USNC Council require them to conform to the Statutes and Rules of Procedures of the IEC; 

WHEREAS the IEC has devised for its members the IECQ-CECC System for the independent verification of electronic components and related processes and materials in compliance with appropriate standards, specifications or other documents;

WHEREAS, the Basic Rules of the IEC’s IECQ-CECC system (“Basic Rules”) (attached) and the IECQ Rules of Procedure (“Rules of Procedure”) (attached) permit the USNC, through its Council, to delegate to another body the operation of the IECQ-CECC system in the U.S.;  

WHEREAS, the USNC wishes to delegate the operation of the IECQ system in the U.S. to the ECCB:  and

WHEREAS, the ECCB is the Board of the ECCC having certain responsibilities set forth in the ECCB’s Bylaws (“Bylaws”) (attached).

 NOW THEREFORE, ANSI (on behalf of the USNC Council) and ECCC agree as follows:

1.	ECCC represents and warrants that it is a corporation in good standing and that it has qualified for not-for-profit tax status with the IRS.  ANSI and the USNC Council are relying on these representations in entering into this Agreement. 
2.	In accordance with the Rules of Procedure, Bylaws and Basic Rules, the USNC Council hereby delegates to the ECCB the authority and responsibility to act as the “National Authorized Institution” (“NAI”) in the IECQ-CECC System for the United States.  ECCB shall administer the IECQ-CECC system for the U.S. and shall not engage in any activities that cause, or create the appearance of causing, a conflict-of-interest.  Among other things, ECCB agrees as follows:
	a.	ECCB shall consist of representatives from a balance of appropriate interest categories.
	b.	ECCB shall maintain all material records relating to the execution of its responsibilities under this Agreement for a period of no less than 5 years.  Upon termination of this Agreement, the ECCB shall promptly transfer such records to USNC Council.
	c.	To the extent that the ECCB makes arrangements for a U.S. National Standards Organization (“NSO”) to prepare and issue national specifications associated with the IECQ System, such NSO must be an ANSI-accredited standards developer in good standing with ANSI.
	d.	ECCB will keep the USNC General Secretary apprised of any new or revised component or process specifications that are intended to be used in the IECQ consistent with Basic Rules and Rules of Procedure.
e.   	ECCB shall promptly submit any proposed revisions to its by-laws and any operating procedures related to the ECCB-administered IECQ-CECC programs to the USNC Council for its prior review and confirmation.  The USNC Council shall have 60 days following submission to notify ECCB of any objection(s).  Such revisions shall not become effective until the objection(s) have been resolved.  If no such objections are made, the proposed revisions will be deemed accepted. 
f.	ECCB shall promptly submit the names of the Officers of ECCB to the USNC Council for its prior review and confirmation.  The USNC Council shall have 60 days following submission to notify ECCB of any objection(s).  Such appointments shall not become effective until the objection(s) have been resolved. If no such objections are made, the proposed appointments will be deemed accepted. 
g.	ECCB shall promptly submit any proposals to host any international committee meetings to the USNC Council for its information.  ECCB shall be wholly responsible for all aspects of hosting such meetings (including but not limited to all financial and liability aspects of such hosting).

	h.	The USNC Council shall provide a non-voting liaison member of the ECCB Board representing the USNC Council and the ECCB shall provide a non-voting liaison member of the USNC Council representing the ECCB.

i.	After appeals provided for within the IECQ-CECC system have been exhausted, appeals on procedural matters relating to the ECCB or IECQ-CECC shall be made solely through the USNC Council, and with its approval.

3.	USNC Council will facilitate ECCB’s access to any information concerning pending IEC actions which may impact its operations and will receive input from ECCB with regard to all responses to IEC positions and all USNC Council-initiated positions which impact ECCB.  If a dispute arises, the USNC Council shall establish a mechanism for ensuring the resolution of any differences between the IEC schemes with regard to US positions submitted to CAB.

4.	This agreement shall extend for a six year term and may be renewed for successive terms by mutual consent.  ANSI/USNC or ECCC/ECCB may terminate this Agreement for breach upon 60 days prior written notice to the other party unless the breach is corrected within thirty days after receipt of such notice.  

5.	The ECCB/ECCC hereby agrees to indemnify and hold harmless the USNC Council and ANSI and each of their officers, Board members, staff and volunteer leaders, from and against any and all claims, liabilities, losses, damages, injuries, demands, actions, causes of action, errors and omissions, suits, proceedings, judgments and expenses, including without limitation, reasonable attorneys’ fees, court costs and other legal expenses (and to advance any and all such legal expenses incurred in connection with investigating or defending any such suit or claim) arising from or in connection with the performance by ECCB/ECCC of its obligations under this Agreement to the extent that such claims arise exclusively from, or in connection with, the performance of ECCB/ECCC.   ECCB/ECCC will secure such insurance as is necessary and adequate to protect its interests with regard to potential liability arising form the operation of the IECQ system in the U.S.

6.	The USNC Council, ANSI and ECCB/ECCC agree that this Agreement constitutes the complete agreement between the parties, supersedes all prior Agreements with respect to the subjects hereof, and may not be amended or modified, except in writing signed by all parties hereto or by their duly authorized representatives.

7. 	This Agreement shall be governed by and construed according to the laws of the State of New York exclusive of all conflicts of law, rules and principles.

8.	Except as provided in the last two sentences of this paragraph, if a dispute shall arise under this Agreement that has not been timely resolved through the mechanism established by the USNC Council as set forth in paragraph 3 above, the ECCB/ECCC, USNC Council and ANSI hereby confer exclusive jurisdiction to hear and resolve any such dispute for money damage to the American Arbitration Association in the City and State of New York, USA.  Such arbitration shall be binding on the parties thereto.  The parties expressly waive the right to litigate any such dispute, for money damages in any other location or forum.  Either party shall have the right to seek provisional remedies in any court having competent jurisdiction.  In addition, each party shall  have the right to assert a cross claim or third party claim against the other party if a lawsuit is commenced against any of them by a third party, notwithstanding the exclusive arbitration provision.  Judgment on any arbitration award shall be entered by any court with competent jurisdiction.

9.	This Memorandum of Agreement supersedes the Memorandum of Understanding entered into 12 March 1980 between the USNC/IEC Executive Committee and the ECCB.   
10.	ECCB/ECCC shall not assign or otherwise transfer any of its rights or obligations under this Agreement without the prior, written approval from ANSI and the USNC Council.
11.	If any part of this Agreement is found by a Court of competent jurisdiction or other competent authority to be invalid, unlawful or unenforceable, then such part shall be severed from the remainder of this Agreement, as the case may be, and the remainder of this Agreement shall continue to be valid and enforceable to the fullest extent permitted by law.
12.	No delay or failure by any party to exercise any of its rights or remedies under this Agreement shall operate as a waiver of any such right or remedy.  No waiver shall be effective unless in writing and signed by the party granting such waiver, and no such waiver shall be deemed a waiver of any subsequent default whether or not such default is of the same or similar nature.
13.	This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same agreement.
15.	Any notices required to be given hereunder shall be in writing (whether electronic or otherwise) addressed to the parties at their respective addresses set forth below and are effective when received.  Either party by like notice may specify a different address:

If to ANSI:
American National Standards Institute
25 West 43rd Street
New York, New York 10036-8002
Attention:   Director, USNC

If to ECCC:

Electronic Components Certification Corporation
4413 Meadowlark
Midland, TX 79707
Attention: Secretary, ECCB

	IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the date first written above.

				AMERICAN NATIONAL STANDARDS
				INSTITUTE on behalf of the USNC Council

				By:________________________________
	Patricia A. Griffin
	Vice President and General Council

	U.S. National Committee/IEC

				By:________________________________
	Steven A. Seeker
	USNC/IEC, President

				ECCC	on behalf of the ECCB	

				By:________________________________
	Charles C. Packard
	ECCB Chairman Emeritus

Original copy signed by indicated contacts

DOCUMENT  B 2.1

		DOCUMENT - B2.2

BYLAWS OF THE ELECTRONIC COMPONENTS
CERTIFICATION BOARD

Edition 3

Issued: July 4, 1997
Revised September 29, 1997
Revised: January 8, 2003
Revised: October 15, 2003
Revised: June 23, 2004

BYLAWS OF THE ELECTRONIC COMPONENTS
CERTIFICATION BOARD

CONTENTS
CLAUSE														Page
1. GENERAL	3	
2. PURPOSE	3
3. ORGANIZATION, MEMBERSHIP AND FUNCTION	3
4. CHAIRMAN/VICE CHAIRMAN	6
5. SECRETARY	7
6. TREASURER	8
7. MEETINGS	8
8. QUORUM	9
9. VOTING	9
10. DELEGATES TO INTERNATIONAL MEETINGS	9
11. STANDARDS ORGANIZATION	9
12. STANDARDS	10
13. STANDARDS RECORDS	10
14. SUPERVISING INSPECTORATES	10
15. SYSTEM RECORDS	10
16. CALIBRATION SERVICES	10
17. ADMINISTRATION	11
18. APPROVAL OF MANUFACTURERS, INDEPENDENT DISTRIBUTORS, AND                   11   
       INDEPENDENT TEST LABORATORIES	
19. APPROVAL OF COMPONENTS AND PROCESSES	11
20. QUALITY CONFORMANCE INSPECTION	11
21. APPEALS	11
22. AMENDMENTS	12

1. GENERAL

1.1	These Bylaws provide for the organization, membership, and work of the Electronic Components Certification Board (ECCB) as Directors of the Electronic Components Certification Corporation (ECCC, Inc.) and as the National Authorized Institution in the U.S. for the IECQ System under a delegation from the United States National Committee of the International Electrotechnical Commission (USNC/IEC)* 

*NOTE: This refers to a "Memorandum of Understanding between the USNC/IEC and the ECCB" dated March l2, 1980. A copy of that document forms Appendix A of the bylaws.

2. PURPOSE

2.1	The purpose of the ECCB is to manage the United States’ participation in the IEC Quality Assessment System for Electronic Components (IECQ).

3. ORGANIZATION, MEMBERSHIP AND FUNCTION

3.1         The Board shall consist of up to twenty-seven members balanced between general interest, electronic parts producer and electronic parts user communities.

3.1.1	The Board may also include an unspecified number of “Associate” members. Associate membership is reserved for individuals who are interested in serving on the Board but are unable to fulfill the duties of a Board member. Associate members shall be invited to most meetings and may participate in Board activities including committee work. Associate members shall have the privilege of the floor at meetings but shall not have the right to vote. All Associate members must be approved by the Executive Committee.

3.2	Board members, but not Associate members, may send a designated representative from within their organization to attend meetings which they are unable to attend. As the member’s designated representative this individual shall have the privilege of the floor and the right to vote. On occasions in which the member and his or her representative are both in attendance at the meeting, voting rights shall be limited to the member only.

3.3	Additionally, there shall be a nonvoting liaison member representing the USNC/IEC. This member shall be named by the President of the USNC with the approval of the Executive Committee of the USNC.

3.4	The key organizational elements as described in paragraph 6 of the Basic Rules shall each designate a nonvoting member to attend meetings, and to report on the activities of the respective organizations.

3.5	The Secretary shall solicit recommendations for Board members and  associates from appropriate organizations. All names submitted from any source shall be considered by the ECCB.

3.6	The general interest members  shall represent government, professional societies, educational or service organizations, and other interested organizations, not producers or users of electronic components.

3.7	Nominations for expiring terms of Board Membership shall be submitted to the Board at the Spring Meeting. Nominations for vacancies shall be submitted to the Board upon identification of  suitable candidates. Nominations for other than reelection shall be submtted to the Board. along with nominees’ biographical resumes and a statement of their qualifications.. Election shall be by letter ballot. A majority vote of eligible members  is required to elect.

3.7.1	The terms of office of Board members shall be 3 years. One third of the members of each category shall be elected each year. Members of the Board are eligible for reelection.

3.7.2	Board members shall take office at the Annual Meeting after they are elected by Letter Ballot and shall serve until the completion of their term or until their successors are elected.

3.7.3	In the case of death, incapacity or resignation of a Board member, or if the member is removed from office, a nominee from the same category may be proposed at the next meeting of the Board along with the nominee's biographical resume and statement of qualifications. Election shall take place by Letter Ballot following the meeting and the member shall take office at the next meeting of the Board.

3.8 The Officers of the Board shall be:

A Chairman
A Vice Chairman
A Secretary*
A Treasurer*
The President of the ECCC
The Chairmen of all Standing Committees

* The Secretary and Treasurer need not be member of the Board, and if not, have the privilege of the floor but not vote. The offices of Secretary and Treasurer may be combined at the discretion of the Board.

3.8.1	The terms of office of Officers of the Board shall be 3 years. The Chairman may not serve more than 2 consecutive terms. The other Officers shall not be so limited.

3.8.2	The Officers of the Board shall be elected at the Annual Meeting of the Board occurring upon the expiration of the incumbents' terms.

3.9	The Secretary of the Board may designate an assistant Secretary and the Treasurer of the Board may designate an assistant Treasurer who shall have the same authorities as their respective counterparts. Such designations shall be for terms coincident with the terms of the respective Officers and shall be ratified by the Board at the duly constituted meeting of the Board or by Letter Ballot.

3.10	The duties of the Board members include the following:

	i)	to attend all Board meetings and act on business coming before the Board.

ii)	to arrange for attendance by  their designated  representative in the event that attendance by the member at the Board meeting is not possible.

	iii)	to serve on Board committees as appointed.

	iv)	to consider and approve the expenditure of funds in the System.

3.11	The term of the Board member shall be deemed to have been completed upon failure to attend or be represented by their designated representative at three consecutive meetings, unless the Board decides otherwise.

3.12	There shall be an Executive Committee of the Board consisting of the ECCB Chairman, Vice Chairman, Treasurer and the chairmen of Standing Committees. The Secretary of the Board shall serve as Secretary of the Executive Committee, but shall have no vote. The function of the Committee shall be to consider issues in between scheduled Board meetings and report to the ECCB.

* The Secretary and Treasurer need not be member of the Board, and if not, have the privilege of the floor but not vote. The offices of Secretary and Treasurer may be combined at the discretion of the Board.

3.13	There shall be a Finance Committee of the Board consisting of a Chairman and four (4) additional 	members. The Treasurer shall be a member of the Finance Committee. The Chairman and members 	shall be appointed by the Chairman of the Board from the membership of the Board with the 	approval of the Board for a term of one year. Members are eligible for automatic reappointment 	unless otherwise decided upon by the board. The Finance Committee shall develop the annual 	budget and advise the Board on financial matters. The budget is subject to the approval of the Board.

3.14 	There shall be a Certification Committee that shall discharge the National Certificaton Body 			function required under the Rules of the IECQ-CECC. This Committee shall consist of a Chairman 		and 	four member appointed by the Chairman of the Board with the approval of the Board. The 		Chairman shall serve a term of 3 years and is eligible of reappointment to one further term. Other 		members of the committee shall not be so limited. The Committee shall develop an operating 			procedure that shall be subject to Board approval.

3.15	The Board may establish and prescribe the membership and scope and rules of such other standing or temporary committees as it deems necessary to the conduct of its operations and responsibility.

3.16	The Board will develop and be responsible for the operation of procedures in the United States which assure compliance with the Basic Rules and Rules of Procedure of the System.

4. CHAIRMAN/VICE CHAIRMAN

4.1	The Chairman and Vice Chairman shall each take office immediately after election by the Board and each shall continue to serve until the completion of the term or until a successor is elected.

4.2	The duties of the Chairman shall include the following:

	i)	to preside over meetings.

	ii)	to convene meetings.

	iii)	to decide upon the provisional agendas for meetings.

	iv)	to appoint delegates to international meetings pursuant to Article 10.

v)	to supervise and control the activities of the Secretary and staff in accordance with the decisions of the Board.

vi)	to vote when a deciding vote is required.

vii)	to authorize individual payments, each not exceeding $500, of funds not budgeted.

viii)	to appoint individuals to committees with Board approval.

4.3	The Chairman may decide that a vote on a basic operational or budgetary matter may be taken between meetings by correspondence.

4.4	The Chairman has the right ex-officio to attend the meetings at all levels of the Board.

4.5	In the case of death, incapacity, or resignation of the Chairman, or if the Chairman ceases to be a member of the Board, the Vice Chairman shall serve as Chairman until the next Annual Meeting of the Board. In the event that both the Chairman and the Vice Chairman cease to be members of the Board, a successor shall be elected at a special meeting to fill the unexpired portion of the term, such meeting to be scheduled by the Executive Committee of the ECCB.

4.6	In the event that neither the Chairman nor the Vice Chairman are present at a meeting, the Board shall elect one of its members to serve as Chairman pro tem for that meeting.

4.7	A Chairman shall not serve more than two consecutive terms.

5. SECRETARY

5.1	The Secretary shall take office immediately after election by the Board and shall continue to serve until the completion of the term or until a successor is elected.

5.2	The function of the Secretary is to further the objects of the Board by taking executive action as instructed by the Board or as directed by the Chairman, and by carrying out the day-to-day secretarial work of the Board between meetings.

5.3	The Secretary is in particular responsible as recorder at the meetings of the Board.

5.4	In addition, the Secretary is an ex-officio member of all Board Committees.

5.5	The Secretary shall be responsible for the safe keeping and maintenance of corporate charters, minute books, and corporate seals.

5.6	The Secretary shall supervise the preparation and circulation of all documents on which a vote has to be taken, and shall deal with all other matters relating to voting.

5.7	The Secretary is responsible for reproducing and distributing all types of Board documents and is responsible for preparing and drafting all types of Board documents when so authorized by the Chairman or by the Board.

5.8	The Secretary shall be responsible for the maintenance of complete and indexed files of the following, showing date of circulation, and, where possible, shall hold a limited number of spare copies:

i)	Master set of governing documents,

ii)	Statement(s) of Surveillance Arrangements, for the IECQ System.

iii)	National documents implementing the IECQ System,

iv)	Master copies of Board documents,

v)	One copy of Inspectorate Coordination Committee documents,

vi)	One copy of Certification Management Committee documents,

vii)	Papers relating to Board documents circulated under voting procedures,

viii)	Copies of approved Minutes of Board meetings,

ix)	Such other documents as he may be instructed to hold.

5.9	In addition, the Secretary shall maintain such files of correspondence as are necessary, especially that with the IEC, the National Authorized Institutions, the IEC Technical Committees, the Inspectorate Coordination Committee, the Certification Management Committee and all international and regional organizations with which liaison has been established.

5.10	The support staff of the Secretary, collectively, shall be known as the Secretariat.

6. TREASURER

6.1	The Treasurer shall take office immediately after election by the Board and shall continue to serve until the completion of the term or until a successor is elected.

6.2	The Treasurer shall be responsible for the administration of the financial matters of the ECCB as authorized by the Board.

6.3	The duties of the Treasurer shall be determined by the Board.

7. MEETINGS

7.1	The Board shall meet as often as necessary to carry forward the regular business of the National Authorized Institution of the U.S. for the IECQ System. The minutes of each meeting shall be sent to the members for their information and comment.

7.2	The scheduled meetings of the Board shall include an Annual Meeting to be held in the Fall of the year and at least one other meeting to be held in the Spring. Other meetings may be called at the discretion of the Chairman or at the request of seven (7) members of the Board.

7.3         Notification of meetings shall include a proposed agenda. Any matter, except for basic operational and budgeting matters, which appears on the agenda may be subject to a decisive action by a majority vote of a duly constituted meeting. Policy matters not on the proposed agenda may be discussed by the Chairman or a member. However, decisive action may not be taken at the meeting if any member objects.   In such cases these subjects may be resolved through a letter ballot to the Board.

8. QUORUM

8.1	The number of voting members necessary for a quorum shall be at least one-half of the current members.

9. VOTING

9.1	Except where otherwise covered by these procedures, basic operational and budgetary matters considered at meetings of the Board shall be decided by a three-fourths majority of the members present and voting, other matters by a simple majority of the members present and voting.

9.2	Except where otherwise covered in these procedures, letter ballots on basic operational or budgetary matters shall be decided by a three-fourths majority of the members voting, provided at least two-thirds of the members return their ballots by the closing date. Specification approvals, as required by paragraph 12.2, and other matters are decided by a simple majority provided that not less than half the members vote. Letter ballots normally should close thirty (30) days from issue. The Secretary shall indicate on the letter ballot whether a simple or three-fourths majority is required for acceptance. The Secretary shall establish and operate a follow-up procedure to encourage a 100 percent return of letter ballots.

10. DELEGATES TO INTERNATIONAL MEETINGS

10.1	The Chairman of the Board with the concurrence of the Board members shall appoint delegates to 	attend international meetings as the representatives of the National Authorized Institution on matters 	relating to the IEC Certification Management Committee (CMC) and the IEC Inspectorate 	Coordination Committee (ICC). At least one of the delegates to the ICC shall be a member of the
	SI.

11. STANDARDS ORGANIZATION

11.1	The Board shall make the necessary arrangements for a U.S. National Standards Organization (NSO) of the IECQ System which will be responsible for preparing and issuing national specifications and other documents associated with the System.

12. STANDARDS

12.1	As IEC Standards are ratified by the Certification Management Committee (CMC), they shall be recorded and appropriate steps taken to have them used in the IECQ System without technical changes.

12.2	When the IEC Standards are not applicable and other specifications are to be used provisionally, they shall be submitted to the CMC under procedures developed by the Board for acceptance as conforming to the requirements of the IECQ System.

13. STANDARDS RECORDS

13.1	The NSO of the System shall maintain a master set of applicable specifications for use in the IECQ System.

14. SUPERVISING INSPECTORATES

	The Board shall manage the arrangements for Supervising Inspectorates (SI’s) of the IECQ System which will be responsible for the surveillance of all procedures for quality assessment necessary for participation in the System and for the supervision and use of Certificates and Marks of Conformity. 

14.1	Other organizations under the supervision of the SI may participate in the surveillance program with the approval of the Board.

15. SYSTEM RECORDS

15.1	The SI shall maintain as a minimum a list of nationally approved manufacturers, test laboratories, distributors, electronic components and processes under the IECQ System. A copy of the list shall be kept by the Secretary.

16. CALIBRATION SERVICES

16.1	The Board shall recognize one or more calibration services for standards traceable to the primary standards of the National Institute for Standards and Technology to which the Supervising Inspectorates of the IECQ System and the other surveillance entities and test laboratories shall be referred for the periodic verification of their secondary standards.

17. ADMINISTRATION

17.1	At its discretion, the Board may make the necessary arrangements for the establishment of an administrative function. The specific details of the function shall include, but not necessarily be limited to:

i)	Support the Secretary and Treasurer to the extent of performing tasks delegated by these officers and approved by the Board.

ii)	Maintain and distribute copies of all lists as developed by the Supervising Inspectorates.

iii)	Promote the various programs of the System in cooperation with appointed committees and the Supervising Inspectorates. Data developed in the promotional activities shall be available as an aid in developing budgets.

iv)	Serve as the point of contact for users and potential users of the System for information about standards and specification(s), Inspectorate functions, and other System operational data.

18. APPROVAL OF MANUFACTURERS, INDEPENDENT DISTRIBUTORS, AND INDEPENDENT TEST LABORATORIES

18.1	The Board shall be responsible for the approval of the administrative steps under the System, in accordance with the procedures in the Statement(s) of Surveillance Arrangements, for the various forms of organization approval.

19. APPROVAL OF COMPONENTS AND PROCESSES

19.1	The Board shall be responsible for the approval of the administrative steps under the System, in accordance with the procedures in the Statement(s) of Surveillance Arrangements, for the qualification, capability, and technology approval of components and process approval of processes.

20. QUALITY CONFORMANCE INSPECTION

20.1	The Board shall be responsible for the approval of the administrative procedures under the System, in accordance with the Statement(s) of Surveillance Arrangements for the quality conformance or equivalent inspection of components and processes.

21. APPEALS

21.1	The Board shall receive formal appeals on decisions of any of the operating bodies listed in the Statement(s) of Surveillance Arrangements. Appeals may be filed by participants at all levels, e. g., manufacturers, laboratories, distributors, and electronic component users.

21.2	Such appeals are to be made in writing to the Chairman of the Board stating the precise issue which is the subject of the appeal. If a hearing is desired, the appeal should so indicate. Upon receipt of an appeal, the Chairman of the Board will establish a five member Ad Hoc Appeals Committee consisting of at least one member from each of the three Board membership categories and the Chairman. Any party to an appeal may recommend that a specific individual not sit on the appeal. The Appeals Committee shall solicit appropriate information bearing on the appeal from all relevant parties. The Appeals Committee shall also make a determination as to whether an oral hearing is warranted, where one has been requested. Following review of the material relating to the appeal, either with or without a hearing, a response to the appeal shall be issued in writing. This response to the appellant shall be made within 45 days of the initial filing of the appeal unless unusual situations warrant a longer appeal period. In any event, such a response must be arrived at by a majority vote and must be issued within 90 days.

21.3	Upon receiving the decision by majority vote of the Appeals Committee, if the complainant does not accept such action, the ECCB agrees that the services of The American Arbitration Association may be used.

21.4	If the complaint involves an organization in another country, the SI and NAI will assist in the resolution of the matter through communication with the IEC Inspectorate Coordinating Committee (ICC) and/or the IEC Certification Management Committee (CMC). If an appeal to the IEC Council or Committee of Action is in order, it shall be made through the USNC.

21.5	In the case where the U.S. is requested to act as an SI for another country, the appeal is to be treated in the same way as for a U.S. participant.

22. AMENDMENTS

22.1	Proposed amendments to these Bylaws shall be submitted to the Board members with a letter ballot. A proposed amendment shall be considered accepted by the Board upon receipt of affirmative ballots from three-fourths of those voting providing the affirmative ballots represent at least two-thirds of Board members

	

	DOCUMENT  - B2.3

IECQ 01, Basic Rules

QC 001002-1 Rules of Procedures Part 1: Administration	
QC 001002-2 Rules of Procedures Part 2: Documentation	
QC 001002-2 Amendment 1 Rules of Procedure Part 2: Documentation	
QC 001002-3 Rules of Procedure Part 3: Approval Procedures	
QC 001002-3 Amendment 1 Rules of Procedure Part 3: Approval Procedures	
QC 001002-3 Amendment 2 Rules of Procedure Part 3: Approval Procedures	
QC 001002-4 Rules of Procedure Part 4: Avionics Assessment Program Requirements	
QC 001002-4 Amendment 1 Rules of Procedure Part 4: Avionics Assessment Program Requirements	
QC 001002-4 Amendment 2 Rules of Procedure Part 4: Avionics Assessment Program Requirements	
QC 001002-5 Draft-New QC 001002-5 Rules of Procedure, Part 5: Hazardous Substance Process Management Requirements	

September 10, 2001
Revised July 11, 2002 to reflect changes suggested by USNC Council
Revised May 6, 2003 to add Clause 16.6 
Proposed Editorial Revision September 8, 2003 
Proposed Revision of Clause 3.10 January 20, 2004
	Proposed Editorial Changes Agreed to at September 2004 Meeting
	Revised per ballot on March 15, 2005
Updated June 21, 2005 to correct typographical errors
Update September 20, 2005 Revisions to Clauses 3.10 and 3.12

U.S. National Committee of the IECEx

OPERATING PROCEDURES

OF THE

UNITED STATES NATIONAL COMMITTEE FOR THE IECEx

(USNC/IECEx)

(USNC Council approval pending)

OPERATING PROCEDURES
OF THE
UNITED STATES NATIONAL COMMITTEE FOR THE IECEx
(USNC/IECEx)

1. GENERAL

	1.1
	These Operating Procedures complement the constitution and by-laws of the
American National Standards Institute (ANSI), and the Statutes and Rules of the U.S. National Committee of the International Electrotechnical Commission (IEC)

The USNC/IECEx is a standing committee of the USNC/IEC Council.  It operates under its own rules of procedure, has liaison, non-voting membership on the USNC/Council and reports, as necessary, to keep the USNC/Council informed of activities in its area of responsibility.  The USNC/IECEx will coordinate its activities with the other schemes in the US by actively participating in the USNC Council CAB Coordination Committee.

The USNC/IECEx will submit the following to the USNC/Council:

•	Its procedures and revisions thereto for approval

•	Names of its officers for confirmation

•	Proposals to host international meetings of the related IEC Scheme in the USA for information

2. PURPOSE

	2.1
The principal purposes of the USNC/IECEx are to serve as the U.S. Member Body of the IEC Scheme for Certification to Standards for Safety of Electrical Equipment for Explosive Atmospheres (IECEx), to coordinate with U.S. Ex Certification Bodies (ExCBs) to assure that National Differences on standards for safety accepted for use in the IECEx Scheme are uniform for all ExCBs in the United States; and to process applications for submission to the Secretariat of the IECEx Scheme.  The USNC/IECEx also develops the U.S. viewpoints and comments in all matters pertaining to the IECEx.

3. ORGANIZATION, MEMBERSHIP, MEMBERSHIP CATAGORIES AND FUNCTION

	3.1
Membership in the USNC/IECEx shall be open to all U.S. National interested parties* (organizations, companies, government agencies, individuals, etc.) who are directly and materially affected by the committee’s activity. Participation shall be fair and equitable without dominance by any single interest. All U.S. ExCBs shall be members of the USNC/IECEx and shall hold the status of Nationally Recognized Testing Laboratories (NRTL) as established by the U.S. Department of Labor NRTL Program.  
	
*U.S. National Interested Party:  One of the following entities directly and materially affected by the relevant standards activity:

1.	an individual representing a corporation or an organization domiciled in the U.S. (including U.S. branch offices of foreign companies authorized to do business in one or more states as defined by the relevant State’s Corporation law within the U.S.);
2.	an individual representing a U.S. federal, state or local government entity; or 
3.	a U.S. citizen or permanent resident.

	3.2
U.S. National interested parties that wish to be Members shall make a request for membership in writing to the USNC/IECEx Secretary stating why they believe their organization is directly and materially affected by the committee’s activities.

	3.3 
Membership of U.S. National interested parties shall be approved by the USNC/IECEx by a majority vote of at least two-thirds of the voting members. Membership catagories shall consisit of at least the following:
            -    U.S. ExCB’s or potential CB’s and testing laboratories
-	Industry (Manufacturers, users and associations)
-	General (e.g., individuals without CB, industry or government affiliation)
-	Government (Federal, State or local)

	3.4
Each accepted member will name one principal representative and may identify one or more alternates. Alternates may attend meetings with or without the Principal and participate in the discussions but they may vote only in the absence of the Principal. No individual may represent more than one organization. Principals and Alternates, if any, shall become members of the USNC/IECEx following their organization’s nomination to the Secretary and their subsequent approval for membership by the current members of the USNC/IECEx.  They shall serve for terms specified by the organizations they represent or until their successors are identified.
	
	3.5
The officers of the USNC/IECEx shall include a Chairman, one or more Vice- Chairman, and a Treasurer.

	3.6
The Officers shall be nominated by the USNC/IECEx at a duly constituted meeting of the USNC/IECEx.  Alternatively, the USNC/IECEx may appoint a Nominating Committee for this purpose.  

	3.7
The officers shall be elected by letter ballot to the voting membership.  These officers shall be elected for a term of four years.  They shall be chosen from members of the USNC/IECEx and shall continue to have the privilege of the floor and the right to vote.
	
	3.8
The Secretariat of the USNC/IECEx shall be designated by a majority vote of the USNC/IECEx. The Secretariat is responsible for providing administrative support for the activities of the USNC/IECEx. The Secretariat shall appoint the Secretary subject to the concurrence of the USNC/IECEx and shall provide other support necessary for the conduct of the duties of the Secretary. The Secretary shall have the privilege of the floor at all meetings of the USNC/IECEx and its committees 
and subcommittees, but no vote.
	
	3.9
		The duties of USNC/IECEx Members generally include:
			a. Regularly attend USNC/IECEx meetings and vote on business coming 							before the USNC/IECEx.
			b. Arrange for attendance by a duly designated Alternate in the event that   						attendance by the Principal at the USNC/IECEx meeting is not possible.
			c. Serve on USNC/IECEx committees as appointed.
			d. Vote on the expenditure of funds in the IECEx Scheme.
			e. Vote on letter ballots on USNC/IECEx business.
			f. To remit timely payment of the requisite national or international fees
	
	3.10
USNC/IECEx Membership may be terminated upon failure to perform duties.  A member's status may be changed to non-voting for failure to attend in person, via teleconference, or be represented by a duly qualified alternate at three consecutive meetings. The Secretary shall direct the matter to the USNC/IECEx for appropriate action, which may include termination of membership. Note: Refer to dues section (3.12).

	3.11
The USNC/IECEx may establish and prescribe the membership, scope and rules of standing or temporary committees, as it deems necessary to the conduct of its operations and responsibilities.
	
	3.12
Dues for members of USNC/IECEx are on an annual basis. Dues for new members shall be pro-rated according to calendar quarters of the USNC/IECEx fiscal year, during the first fiscal year of membership. Annual dues are non refundable

4. CHAIRMAN

	4.1
The Chairman shall take office and assume the duties of the office on the date stipulated in the election, and shall continue to serve until the completion of the specified term or until a successor is elected. The Chairman may be elected to not more than two full terms in office (eight years) except that these two full terms may be in addition to any partial term served under the provisions of 4.5 below.
	
	4.2
		The duties of the Chairman shall include the following:
			a.	Preside over meetings.
			b. 	Convene meetings on the dates agreed in accordance with the ANSI rules and procedures for holding meetings.
			c.	Decide upon the provisional agendas for meetings.
			d.	Subject to the concurrence of the USNC/IECEx, appoint delegates to international meetings.			
			e.	Provide overall guidance and direction to the Secretary in the administration of the USNC/IECEx activities.
			f.  	Vote when a deciding vote is required.
			g.	Authorize payment of funds not to exceed $1,000.
			h.	Establish subcommittees and appoint members to them with USNC/IECEx approval.

	4.3
The Chairman may decide that a vote on a basic operational or budgetary matter may be taken between meetings by letter ballot.
 
	4.4
The Chairman has the right ex-officio to attend the meetings of all subcommittees of the USNC/IECEx.

	4.5
In case of death, incapacity or resignation of the Chairman, one of the Vice-Chairmen (if more than one) shall serve as Chairman until a new Chairman is elected.

5. SECRETARY

5.1
The Secretary shall take action as instructed by the USNC/IECEx or as directed by the Chairman, and carry out the day-to-day work of the USNC/IECEx between meetings.

5.2
The Secretary is responsible for keeping records of the meetings of the
USNC/IECEx, and other activities relevant to U.S. participation in the IECEx.

	5.3
The Secretary shall supervise the preparation and circulation of all documents on which a vote has to be taken, and shall deal with all other matters relating to voting.
	
	5.4
The Secretary is responsible for preparing, drafting, reproducing and distributing all types of USNC/IECEx documents when so directed by the Chairman or by the USNC/IECEx.

	5.5
The Secretary shall be responsible for the maintenance of complete records of all proceedings and correspondence pertaining to the Committee’s activities.

	5.6
In addition, the Secretary shall maintain such files of correspondence as are necessary, but in particular that with the IECEx, other member organizations, the IECEx Ex Technical Advisory Group (ExTAG) and the IECEx Management Committee (ExMC). 

5.7
As authorized to do so, the Secretary shall carry out the necessary procedures, including circulation, for the amendment and reissue as required, of all types of USNC/IECEx documents.

5.8
With guidance from the Chairman, the Secretary shall prepare provisional meeting agendas and make arrangements for meetings of the USNC/IECEx. Meeting dates and location shall be at the call of the Chairman with concurrence of the USNC/IECEx officers.

5.9
The Secretary shall send notice and agendas (with supporting documents) of meetings at least thirty days in advance of meetings.

5.10
The Secretary shall prepare minutes of meetings of the USNC/IECEx, arrange for review by the officers and legal counsel as necessary, and distribute to members of the USNC/IECEx within 30 days.

	5.11
The Secretary shall issue invoices for the collection of USNC/IECEx funds as directed by the Treasurer.

	5.12
The Secretary shall issue checks against the USNC/IECEx account for payment of international dues as specifically directed by USNC/IECEx. 
	
	5.13
In accordance with general guidance from USNC/IECEx, the Secretary shall circulate to members of the USNC/IECEx for information or decision, documents received from the IECEx Secretariat, such may be made available to the members electronically.

	5.14 
The Secretary shall submit to the Secretariat of the IECEx, positions approved by the USNC/IECEx. 

	5.15
The Secretary shall submit to the Secretariat of the IECEx a summary of the initial U.S. national differences from standards accepted for use in the IECEx System, and any significant changes that occur from time-to-time.

	5.16
The Secretary shall assist U.S. participants in making appeals to the IECEx. 
Appeals may be made through the USNC/IEC.

6. TREASURER
	
	6.1
The Treasurer shall be responsible for the administration of the financial matters of the USNC/IECEx in accordance with policies and procedures established by the USNC/IECEx.

	6.2
		The duties of the Treasurer shall be determined by the USNC/IECEx, and shall include the following:
			a.	Provide general guidance to the USNC/IECEx Secretary on financial 	matters.

b. Present to the USNC/IECEx  recommended annual fees, budget and  periodic financial reports.
			c.	Circulate, periodically to the members of the USNC/IECEx, statements
				detailing audit findings of the USNC/IECEx accounts.

	6.3 Annual fees shall be established by membership categories on recommendation of the Treasurer and by 2/3 vote of the membership. Annual fees for industry and general membership shall not be more than 25% of the base ExCB fee. Government membership shall normally be without fee but in no case shall be more than 10% of the base ExCB annual fee.

7. MEETINGS

	7.1
		The USNC/IECEx shall meet as often as necessary to conduct its regular business.

	7.2
The USNC/IECEx shall meet at least once per year.  Other meetings may be called at the Chairman’s discretion or at the request of at least four members of the USNC/IECEx.
	
	7.3
Matters not on the previously distributed proposed agenda (See 5.9) may be added to a meeting agenda by any Committee Member. Except for those actions 
requiring approval by two-thirds of those voting, actions may be taken at the meeting where a quorum is present.  Otherwise, actions shall be taken, subject to confirmation by letter ballot.

8. QUORUM

The presence of at least a majority of the voting members at any meeting of the USNC/IECEx shall constitute a quorum and shall be a duly constituted meeting for the purpose of conducting business.

9. VOTING

	9.1
Except where otherwise covered by these procedures, matters considered at meetings of the USNC/IECEx shall be decided by a simple majority of the members present and voting at such meeting.

	9.2
Except where otherwise covered in these procedures, letter/ electronic ballots on basic operational or budgetary matters shall be decided by a two-thirds majority of the members voting provided at least 75 percent of the members return their ballots by the closing date. Other matters, subject to letter ballot, are decided by a simple majority voting provided that not less than half the members vote. Letter ballots normally should close thirty days from issue. The Secretary shall indicate on the letter ballot whether a simple or two-thirds majority is required for acceptance. Appeals to this process shall be made in accordance with Section 18.

	9.3	
Basic operational procedures or budgetary matters include, but are not limited to the following:
			a.	USNC/IECEx dues for U.S. participants.
			b.	Annual budget for the USNC/IECEx.
			c.	Addition of new U.S. National interested parties to the USNC/IECEx.
			d.	Election of the Secretariat of USNC/IECEx.
			e.	Election of Officers of USNC/IECEx.
	f.  Amendment of these Operating Procedures.

	9.4	
		A letter ballot may be authorized by any of the following:
			
			a.	The Chairman of the USNC/IECEx.			
			b.	A majority vote at a duly constituted meeting of the USNC/IECEx.
			c.	Petition of four or more members of the USNC/IECEx.

10. PARTICIPATION IN THE IECEx

The USNC/IECEx shall participate in the IECEx in accordance with the Statutes of the IEC, the Rules of Procedure of the IEC and the Basic Rules (IECEx 01) and Procedures (IECEx 02) of the Scheme as may be amended by the ExMC. 

11. MEMBERSHIP IN THE  IECEx SCHEME

The USNC/IECEx is the U.S. Member Body of the IECEx Scheme.

12. APPLICATION FOR EXPANSION OF SCOPE WITHIN THE IEC AND THE IECEx

	12. 1
When the IEC or sub-organization of the IEC invites the U.S. to recognize an additional product category, participate in a new scheme or procedure, the USNC/IECEx shall coordinate its response with the USNC/IECEE and seek agreement with the USNC/IEC in order to participate and to insure a unified US position.

	12. 2
Prior to the joining of a new or enhanced Scheme, it shall be determined which U.S. standards are applicable, what national differences there will be, and whether or not NRTLs will be able to certify product to that U.S. standard.

	12. 3
Application shall be in accordance with the rules published by the committee assigned, by the IEC, to manage the additional product category, new scheme or procedure. The application shall be forwarded to the appropriate secretariat by the USNC/IECEx.

13. APPLICATION BY A CANDIDATE FOR ACCEPTANCE AS AN ExCB IN THE 
      IECEx SCHEME

	13.1
The applicant shall prepare an application requesting acceptance as an ExCB and its associated testing laboratory, if any, and submit the application to the Secretary of the USNC/IECEx.

	13.2
If required, the applicant shall execute an agreement with ANSI thereby agreeing
to ANSI’s terms and conditions and attach a signed copy to the application.

	13.3
Upon receipt of the Application (13.1) and, if required, the signed Agreement (13.2) the Secretary of the USNC/IECEx will submit the candidate’s application to the Secretariat of the scheme in a timely manner (normally within ten working days).  The Secretary shall make no substantive comments, suggestions or changes to the application of any applicant but shall be permitted to verify the completeness of the application according to the rules and procedures of the scheme and shall, at the same time, inform the members of the USNC/IECEx in writing of this action.

	13.4
When an accepted ExCB wishes to apply for extension of their acceptance to include additional standards within the scheme, or additional scheme Testing Laboratories, or when an ExCB wishes to apply for a pre-assessment to cover additional standards, that ExCB shall prepare the necessary applications and submit them to the Secretary of the USNC/IECEx along with a processing fee for each application package.  The applicant ExCB will also be responsible for forwarding a processing fee to the IECEx upon receipt of an invoice from the IECEx or the Assessment Team Leader.  

	13.5
The applicant ExCB shall submit a declaration stating that it is prepared to recognize the Ex Test Reports (ExTRs) issued by another country’s ExCBs as a basis for certification at the national level to Specified Standards as of a specified effective date, subject to any declared national differences and other U.S. conditions, as permitted by the rules and procedures of the IECEx Scheme.

	13.6	
The candidate shall provide written authorization for the USNC/IECEx to represent the candidate to the ExMC for the purpose of attaining the status the applicant is seeking.

	13.7	
The candidate and associated laboratories (if different) shall execute a declaration stating that they are willing to abide by the Rules and Procedures of the IECEx Scheme.

	13.8
The Secretary shall request establishment of an international inspection team(s) to inspect the applicant ExCB and associated testing laboratories.
	
	13.9
The candidate ExCB shall declare that it agrees to pay the traveling,  accommodation, other reasonable expenses, and such other charges as agreed by the ExMC arising from inspection by an international inspection team. These expenses shall be agreed in advance by the applicant.  An estimate of the expenses shall be provided to the applicant in advance of the inspection by the team leader of the inspection team.

14. WITHDRAWAL OF ACB FROM IECEx SCHEME

	14.1.
An accepted ExCB that wishes to withdraw from recognizing and issuing ExTRs and the requisite certifications with respect to certain IECEx Standards shall notify the USNC/IECEx accordingly and shall indicate the date on which such shall become effective and advise of the provisions made to recognize certificates issued before the withdrawal was made known to the applicants.

	14.2
An ExCB wishing to withdraw completely from the Scheme shall notify the USNC/IECEx at least one year in advance, indicate the reason for withdrawal and give the date on which the withdrawal will become effective.  The ExCB shall pay its annual dues to the USNC/IECEx for the calendar year in which notice is given and the calendar year following the year in which notice was given.

15.	DEVELOPMENT OF U.S. POSITIONS ON INTERNATIONAL PROPOSALS

	15.1
USNC/IECEx positions on matters to be considered at international meetings shall be developed and adopted in advance of such meetings by the USNC/IECEx Members, either at a meeting of the USNC/IECEx or by correspondence, and shall serve as the basis of instruction to USNC/IECEx Delegates to such meetings.

	15.2
USNC/IECEx positions on matters presented by the Conformity Assessment Board (CAB) of the IEC to member organizations by correspondence for vote or for review and comment shall be developed by the members of the USNC/IECEx either at a meeting or by correspondence in time for the USNC/IECEx Secretary to submit the USNC/IECEx position by the announced deadline.  Such positions shall be coordinated with other USNC/IEC Committees, e.g., the USNC IECEE, to insure coordinated USNC responses.

	15.3
USNC/IECEx positions on matters to be considered at international meetings 
shall be developed in advance of such meetings by the USNC/IECEx.  These should be developed and endorsed either at the meeting of the USNC/IECEx or by correspondence and shall serve as the basis of instruction to the USNC/IECEx delegates to the international meeting.

16. DELEGATES TO INTERNATIONAL MEETINGS

	16.1
The Chairman of the USNC/IECEx with concurrence of the USNC/IECEx members shall appoint delegates to attend international meetings of the ExMC and ExTAG as representatives of the USNC/IECEx. The delegates shall be appointed in accordance with the rules of the IECEx.
	
	16.2
USNC/IEC Ex delegates to meetings of the ExTAG or ExMC shall represent the interests of all U.S. ExCBs. 

	16.3
Participants in IECEx meetings of the ExTAG shall be experts from accepted ExCBs or Ex Testing Laboratories (ExTLs) and, if appropriate other experts. They shall be appointed by the USNC/IECEx and confirmed by the USNC/IECEx members.

	16.4
All delegates shall be responsible for their expenses.

	16.5.
The Chairman of the USNC/IECEx may upon request, appoint any interested member as an observer to international meetings subject to permission of the Chairmen of the relevant international organizations.

	16.6.
The USNC/IECEx in accordance with Voting procedures in Section 9 shall approve representatives to IECEx working groups.  They shall be chosen for the expertise in the area in which the working group is chartered to operate.  The source of experts will be from USNC/IECEx members or other experts from the companies or organizations that constitute the USNC/IECEx

17. STANDARDS

	17.1. 
As IEC Standards are accepted by the IECEx for use in the scheme, the USNC/IECEx shall identify those standards to which participating U.S. ExCBs are prepared to adhere.

	17.2
The USNC/IECEx Secretary shall maintain a master set of current applicable Standards used in the scheme.
	
	17.3
The USNC/IECEx Secretary shall maintain a master set of current U.S. national differences to relevant Standards used in the scheme.

18. APPEALS

	18.1
The USNC/IECEx shall act on formal appeal by any person regarding decisions of the participating U.S. ExCBs or the USNC/IECEx.

	18.2
Such appeals are to be made in writing to the Secretary of the USNC/IECEx stating the precise issue which is the subject of the appeal.  If a hearing is desired, the appeal should so indicate.  Upon receipt of an appeal, the Chairman of the USNC/IECEx or, at the choice of the petitioner, the USNC/IECEx at large, will establish an impartial five member Appeals Committee who have not been directly involved in the matter in the dispute, and who will not be materially or directly affected by any decision made or to be made in the dispute.  At least two members shall be acceptable to the appellant and at least two shall be acceptable to the respondent.  The Appeals Committee shall solicit information bearing on the appeal from all relevant parties.  The Appeals Committee shall also make a determination as to whether an oral hearing is warranted, where one has been requested.  Following review of the material relating to the appeal, either with or without a hearing, a response to the appeal shall be issued in writing.  This response to the appellant shall be made within thirty calendar days of the initial filing of the appeal unless unusual situations warrant a longer appeal period.  In any event, such a response must be arrived at by a majority vote and must be issued within ninety days.

	18.3.
Upon receiving the decision by majority vote of the Appeals Committee, if the parties do not accept such action, further appeal may be brought in accordance with the appeals procedures provided by the USNC/IEC and ultimately by ANSI.

	18.4
If the complaint involves a dispute between a U.S. ExCB and a ExCB of another country, the USNC/IECEx may assist in the resolution of the matter through communication with the ExMC and/or the IECEx Board of Appeal. If further appeal is requested by the U.S. ExCB, it shall be made through the USNC/IEC.

	18.5
If the complaint relates to the rejection by the ExMC of the application of an organization seeking recognition as an ExCB, the USNC/IECEx, through its status as the U.S. Member Body shall arrange for the presentation of such complaint before the IECEx Board of Appeals, but the USNC/IECEx shall assume no advocacy position to either support or not support the matter being appealed.

	18.6
Each member of the USNC/IECEx agrees that if a dispute shall arise in connection with the activities of the USNC/IECEx, all appeals available within the USNC/IECEx, the USNC/IEC and ANSI must first be pursued and exhausted before resort can be made to any judicial means of dispute resolution.

Document B 2.1

			DOCUMENT B4

USNC COMMUNICATIONS and CONTINUING EDUCATION COMMITTEE

TERMS OF REFERENCE

Purpose: 	The purpose of this standing Communications and Continuing Education Committee is to oversee and coordinate on behalf of the USNC Council a focused public relations, communications and continuing education program for the USNC/IEC.  To accomplish this purpose, the committee will operate in cooperation and coordination with the related departments of ANSI.

Chair: 	The Chair of the Committee shall be nominated annually by the USNC President and confirmed by the Council.

Membership: 	The membership shall consist of a minimum of four (4) and not more than eight (8) members nominated annually by the USNC President and confirmed by the Council.

Meetings:  	The Committee shall carry out its activities primarily by teleconference and schedule meetings as necessary to accomplish its goals.

Responsibilities:  	The responsibilities of the Communications and Continuing Education Committee shall include, but not be limited to, the following:

•	carefully consideration of the scope, development and on-going maintenance of key messages for USNC communication efforts;

•	identify opportunities and develop content recommendations regarding the planning, preparation, development and distribution of USNC- and IEC-related  feature articles, short stories, press releases, etc. for publication or use by:

•	trade publications such as the ANSI Reporter (quarterly);
•	general consumer, business and government publications at the international, 
national, regional and local level;
•	online media such as ANSI Online, the electronic newsletter – “What’s New”, 
and other appropriate Internet forums.

•	provide a peer review mechanism for print materials and presentations (as necessary and appropriate);*

•	provide advice and guidance to staff responsible for the development and maintenance of an overall PowerPoint program on the USNC, IEC and on other related activities; 

•	identify ways to elevate the profile of USNC officers and other top executives through speaking engagements, by-lined articles, profiles, and interviews;

•	consider the development of a formal and robust speakers program;

* if complaint with other ANSI policies governing this activity.
•	
identify opportunities and evaluate recommendations for USNC/IEC participation at trade shows and exhibitions;*

•	encourage the broad dissemination and use of IEC communications and public relations material, including print collateral and presentations, to the U.S. electrotechnical community and, especially, to the USNC constituency;

•	consider the option of inviting media to participate at selected committee meetings and, if appropriate, develop appropriate guidelines; 

•	develop, maintain and encourage the use of USNC self-taught and instructor led training modules and other Continuing Education programs designed to meet the needs of the USNC’s constituency;

•	provide guidance to assigned USNC Staff in pursuing the Committee’s goals;*

•	develop appropriate USNC recommendations to be submitted to the IEC Central Office for the IEC communications, public relations and training programs;

•	report to the USNC Council at each meeting and submit appropriate recommendations to maximize the effectiveness of the USNC’s Communications and Continuing Education Program.

Approved by USNC Council by E-Mail Ballot 21 March 2005

* if complaint with other ANSI policies governing this activity.

	DOCUMENT B5

USNC/Council 
CAB Policy Coordination Committee  

TERMS OF REFERENCE

Purpose: The purpose of this standing committee is to coordinate USNC positions on CAB issues and to make recommendations to the USNC Council and/or USNC Technical Management Committee as appropriate.

Chair: The USNC Primary Representative to CAB will serve as Chairman of the Coordinating Committee and be a voting member of the USNC Council.

Secretary: The General Secretary shall serve as Secretary.

Membership: The membership shall consist of the USNC’s CAB Representative and Alternate and the Officers of the ECCB, USNC/IECEE and USNC/IECEx.  Members may designate a substitute to participate in the activities of the Committee at a specific meeting when they are unavailable.  Depending on time constraints and availability of documents, such requests shall be forwarded to the CPCC Chairman thirty (30) days in advance of the meeting.  Members of the Committee may designate “special experts” to participate in Committee activities that relate to their specific area of expertise.  Members –at-Large may also be appointed as appropriate.

USNC CAB Representatives who have concluded their allotted terms can serve as Ex-Officio, non-voting members of the CABPCC for one year.

Meetings: The Committee shall carry out its activities primarily be teleconference and schedule meetings at the call of the Chair and, as appropriate, in conjunction with scheduled meetings of the USNC Council and CAB.

Initially approved by USNC Council  20 March 2002
Revision approved by USNC Council 18 September 2003
Revision approved by USNC Council 21 May 2004
Revision approved by USNC Council 23 September 2004

	
	DOCUMENT – B6

USNC Funding Program

All participating organizations, including government agencies, contribute to the funding. Fee amounts are determined by:

	International Activity Assessment- Secretariat/TAG Activity fee- number of Secretaries 
	and/or TAGs the organization administers; (Part of ANSI dues structures assessed even if entity is also
	a USNC member paying the $6,000 fee.)

	Organizational fee, flat rate, nominally $6000 per corporation, government agency, or entity;

	or

	Individual fee, per person, per TAG, per year, nominally $275 per TAG per person.

The Secretariat/TAG fee and the Organizational fee permit the organization to become a voting
Member of the USNC.  The Organizational fee permits the organization to participate in as many USNC technical activities as it may otherwise qualify for without the payment of additional USNC fees.  The individual fee permits that person to participate in each selected TAG without the payment of additional fees to the USNC.  A $500 fee is assessed for participation in a TAG that serves multiple IEC TCs/SCs.

Organizations holding Secretariats/TAGs may elect to pay an additional fee of $6000 per year rather than individual fees of $275 for the annual participation of their employees in the TAGs.  This option permits the organization to pay a group fee but does not allow for additional membership on the USNC or automatic access to all the TAGs.

	DOCUMENT – B7

FY 2001 USNC TAG Participation Fee-Waiver Criteria

The USNC Finance Committee may grant a one year waiver, on a case-by-case basis, for TAG Participants who are in temporary financial difficulty.

A waiver request must include a reason demonstrating a temporary financial hardship (such as retirement, temporary unemployment, etc.) and the commitment to return to paying status within one year.  The USNC does not have any provision for subsidizing students, retirees, consultants, etc. whose reason is not a temporary financial hardship.

Those wishing to submit a request for waiver of the 200X fee are invited to submit their evidence of hardship by (2 months following distribution of invoices) to the USNC General Secretary at the following

Charles T Zegers
General Secretary, USNC/IEC
ANSI
Tel: 212-642-4965
Fax: 212-730-1346
E-Mail: czegers@ansi.org

Requests received will be submitted to the related Technical Advisor(s)/TAG Administrators and to the assigned USNC Technical Management Committee Group Manager for endorsement.  After consideration by the USNC Finance Committee those involved will be notified of the decision.

	DOCUMENT – B8

IEC PRESIDENT – ELECT’S RELATIONSHIP TO USNC

The duties of an IEC Officer (President, Vice President, Treasurer) are to the office he/she occupies and not to a particular country of origin.  Recognizing the privacy of that position, if a United States citizen becomes an officer of the International Electrotechnical Commission (IEC), the United States National Committee (USNC) of the IEC should:

A.	Invite that person to attend and participate (not vote) in USNC activities.

1.	Meetings of the USNC Council and Technical Management Committee

2.	International meetings of IEC Technical and Subcommittees held in the United States.

3.	Meetings of the USNC Technical Advisory Groups.

B.	Encourage the American National Standards Institute (ANSI) to invite that person to attend and participate in its public functions.

Note:	Funding not provided by or an obligation of the USNC.

If the officer of the IEC is a member of the USNC Council or TMC  he/she may continue involvement in the USNC Council or TMC activities.

Approved 27 June 1994 USNC 2366

		DOCUMENT - C1

USNC/IEC

UNITED STATES SAFETY COORDINATING COMMITTEE (USSCC)

Terms of Reference

Scope:

1.	The coordination of U.S. positions in the various IEC Technical Committees, Subcommittees and Working Groups dealing with safety matters through the exchange of information among individuals concerned.  Of particular concern are matters of a horizontal nature as defined in IEC Guides 104 and 108, but it is recognized that positions taken in a horizontal action can reflect or impact positions taken in a product committee.

2.	The review of positions taken in the Advisory Committee on Safety (ACOS), and advising the USNC/IEC on appropriate positions to be taken in the Committee of Action with regard to these and other safety matters.

3.	To provide advisory information with regard to safety matters to the U.S. personnel serving on ACOS.

Chair:  The chair of the USSCC shall be appointed by the TMC.

Members:  Members shall consist of the following:

1.	U.S. Technical Advisors, Deputy Technical Advisors and TAG Administrators of Committees associated with pilot and safety group functions.

2.	U.S. Chairmen and Secretaries of Committees having pilot and safety group functions.

3.	U.S. Technical Advisors, Deputy Technical Advisors, TAG Administrators, Chairmen and Secretaries of IEC Committees classified by the USNC as belonging to the Safety Standards Group.

4.	U.S. personnel serving as members of ACOS.

5.	Corresponding Members - Persons having an interest in the work of an IEC Committee and wishing to be kept informed of the Committee's activities.

Function and Operation:

1.	In no case is the work of this committee to usurp or bypass the responsibilities of Technical Advisors or of TC or SC Working Group members.

2.	The USSCC shall identify safety subjects of a horizontal nature of concern to the U.S. and promote the development of related standards through the Advisory Group of the appropriate Technical Committee or Subcommittee.

3.	The USSCC shall develop a list of the IEC Technical Committees, Subcommittees and Working Groups assigned to a particular aspect of each horizontal subject and the U.S. personnel through which a U.S. position might be presented.  Where there are conflicting U.S. positions among U.S. technical committee, subcommittee, advisory groups and representatives on international working groups, an attempt should be made to resolve such differences before any position is presented as a U.S. position.

4.	The USSCC shall determine if a mechanism other than periodic meetings of the USSCC is required to keep U.S. representatives informed on safety developments in their areas of concern, and, if so, to develop that mechanism.

5.	The USSCC shall prepare recommendations to the USNC with regard to revisions of IEC Guides 104, 108 and others having a relevance to safety issues, and with regard to other safety matters on which the USNC may take a position in either the IEC Council or Committee of Action.

6.	Coordination and possible resolution of conflicts between product specific and common safety technologies or standards.

October 2001

Approved USNC TMC 2001-11-16

	DOCUMENT - C2

USNC/IEC

UNITED STATES COORDINATING COMMITTEE ON
ELECTROMAGNETIC COMPATIBILITY (USCCEMC)

Terms Of Reference

Scope:
1)	The coordination of U.S. positions in the various IEC Technical Committees,  Subcommittees and Working Groups dealing with electromagnetic compatibility matters through the exchange of information among individuals concerned.  Of particular concern are matters of a horizontal nature as defined in IEC Guide 107*, but it is recognized that positions taken in a horizontal action can reflect or impact positions taken in a product committee.

2)	The review of positions taken in the Advisory Committee on Electromagnetic Compatibility (ACEC), and advising the USNC/IEC on appropriate positions to be taken in the Standardization Management Board (SMB) with regard to these and other EMC matters.

3)	To provide advisory information with regard to EMC matters to the US personnel serving on ACEC.

Note:  This coordinating committee will not be concerned with the hazards associated with the effects of electromagnetic fields on biological materials, although it may be concerned with techniques for the measurement of such fields.

Chair:  The Chair of the USCCEMC shall be appointed by the Technical Management Committee (TMC).

Members:  Members shall consist of the following:

1.	Technical Advisors of Technical Committees or Subcommittees represented on ACEC, or representatives designated by those Technical Advisors.

2.	Technical Advisors of Technical Committees or Subcommittees identified by the USCCEMC as currently having product EMC requirements, or their designated representatives.

3.	Members-at-Large who may be affected directly and materially by the work of the USCCEMC and who will contribute to its work.

4.	U.S. personnel serving as members of ACEC.

5.	Representatives of professional, trade, and government organizations known to be active in the EMC field.

* Guide 107- Electromagnetic compatibility-Guide to the drafting of electromagnetic compatibility publications

6.	Corresponding Members – Persons having an interest in work on EMC of an IEC committee and wishing to be kept informed of the activities of the USCCEMC.

Function and Operation:

1.	In no case is the work of this committee to usurp or bypass the responsibilities of Technical Advisors or of TC or SC Working Group members.

2.	The USCCEMC shall identify EMC subjects of a horizontal nature of concern to the U.S. and promote the development of related standards through the Technical Advisory Group (TAG) of the appropriate Technical Committee or Subcommittee.

3.	The USCCEMC shall develop a list of the IEC Technical Committees, Subcommittees and Working Groups assigned to a particular aspect of each horizontal subject and the U.S. personnel through which a U.S. position might be presented.  Where there are conflicting U.S. positions among U.S. Technical Committee and/or Subcommittee TAGs and representatives on international Working Groups, an attempt should be made to resolve such differences before any position is presented as a U.S. position.

4.	The USCCEMC shall determine if a mechanism other than periodic meetings of the USCCEMC is required to keep U.S. representatives informed on EMC developments in their areas of concern and, if so, to develop that mechanism.

5.	The USCCEMC shall prepare recommendations to the USNC with regard to revisions of IEC Guide 107, and with regard to other EMC matters on which the USNC may take a position in either the IEC Council or SMB.

6.	Coordination and possible resolution of conflicts between product specific and common EMC technologies or standards.

Initially approved 11 March 1992
USNC TMC Approval 28 September 2001
CTZ:ep

	DOCUMENT - C3

USNC/IEC

UNITED STATES COORDINATING COMMITTEE ON
NATURAL ENVIRONMENTAL ASPECTS (USCCENV)

Terms Of Reference

Scope:
1)	Coordinating of U.S. positions in the electrotechnical industry on product, process and services where environmental impacts are under consideration through the exchange of information among individuals concerned.  It is recognized that positions taken in a horizontal action can reflect or impact positions taken in a product Standard Committee.

2)	Review positions taken by the IEC Advisory Committee on Environmental Aspects (ACEA) and/or any advisory group assigned the responsibility, advising the USNC/IEC on appropriate positions to take relative to the Standardization Management Board (SMB) with regard to these matters.

3)	Provide advisory information to any U.S. representative(s) serving on an advisory committee on environmental aspects.

Note:	The Coordinating Committee will address natural environmental issues which are defined as: Natural Environment comprises all attributes which affect the quality of life.  The attributes include such areas as water, air, and soil quality in addition to conservation of energy and materials.

Chair:		The Chair of the USCCENV shall be appointed by the Technical Management Committee 	(TMC).

Members:	Members shall include

1)	Members–at-Large who may be affected directly and materially by the work of USCCENV and who will contribute to the work.

2)	US personnel serving as members of ACEA.

3)	Representatives of professional, trade and government organizations known to be active in environmental issues.

4)	Corresponding members – Persons having an interest in work on environmental impact on a particular IEC committee and wishing to be kept informed of the USCCENV.

Function and Operation:

1)	In no case shall the work of this Committee usurp or bypass the responsibilities of Technical Advisors or of TC or SC Working Group members.

2)	The USCCENV shall identify environmental subjects of a horizontal nature of concern to the U.S. and promote the development of related standards through the  Technical Advisory Group of the appropriate Technical Committee or Subcommittee.

3)	The USCCENV shall determine if a mechanism other than periodic meetings of the USCCENV is required to keep U.S. representatives informed on environmental developments in their areas of concern and, if so, to develop that mechanism.

4)	The USCCENV shall prepare recommendations to the USNC with regard to of IEC Guides developed by ACEA and with regard to other ENV matters on which the USNC may take a position in either the IEC Council or Standardization Management Board.

5)	Coordination and possible resolution of conflicts between product specific and common environmental technologies or standards.

Initially Approved by Letter Ballot 3 April 1993
Editorially Revised 22 July 1993
USNC TMC Approved Revision 28 September 2001

CTZ:ep

	DOCUMENT - C4
USNC/IEC

United States Coordinating Committee on Electronics and Telecommunications (USCCET)

Terms of Reference

Scope: 
The USCCET is responsible to the USNC/Technical Management Committee (TMC) for the coordination of information emanating from the work of the IEC Advisory Committee on Electronics and Telecommunications (ACET) as it relates to the activities of USNC supported Technical Committees (TCs) and Subcommittees (SCs) that are counterparts to the membership of the ACET.  This responsibility includes providing the TMC with timely recommendations of US positions concerning new work being undertaken by ACET, new or changing scopes of related IEC TCs and SCs,  duplication and/or conflicts between Committees , and proposals for liaison with Committees within IEC as well as bodies outside the IEC.

Membership: Membership shall consist of all US Chairmen, Secretaries, and TAs of TCs/SCs that are counterpart to the ACET.

Chairman:  The Chairman of the USCCET shall be a member of the TMC.

Committee Functions:  
The Committee members shall review all ACET documents germane to each member’s area of expertise and provide the Chairman with proposals for USNC positions if needed, and keeping in mind the above Terms of Reference.  The Committee shall also consider providing proactive positions to the Chairman on issues resulting from work underway in the US.  The Committee shall encourage widespread and active participation in ACET meetings to maximize the effectiveness of the US positions.

ACET and Related Technical Committees/Subcommittees

•	ACET
TC 3, SC 3B, SC 3D, TC 22, TC 39, TC 40, TC 45, TC 46, TC 47, TC 48, TC 49, TC 51, TC 52, TC 56, TC 65, TC 66, TC 80, TC 87, TC 91, TC 93, TC 94, TC 100, TC 103, TC 104, JTC-1/SC 25, JTC-1/SC 32, CISPR and CMC

•	Area 1- Electronic Components
SC 21A, SC 32C, SC 37A, TC 39, TC 40, TC 46, TC 47, TC 48, TC 49, TC 51, TC 52, TC 56, TC 86, TC 91, TC 94, TC 104 and CMC

Note: The USCCET was disbanded by the TMC at its meeting on 4 January 2006.

•	Area 2- Measurement and Control Including Control of Power Flow by Electronic Means (Equipment and Systems) (Not Active at Present)
SC 17D, TC 22, TC 44, TC 45, TC 57, TC 65, TC 66, TC 72, TC 75, TC 85

•	Area 4- EDI and Design Automation
TC 3, SC 3B, SC 3D, TC 40, TC 46, TC 48, TC 52, TC 56, TC 57, TC 86, TC 91, TC 93 and JTC-1/SC 32

•	Area 5- Information and communications technology (ICT) 
TC 3, TC 45, SC 45A, TC 46, TC 48, TC 57, TC 65, TC 74, TC 80, TC 86, TC 87, TC 100, TC 103, TC 108, JTC-1/SC 6, JTC-1/SC 25, CISPR, CISPR/G, CMC and ITU-T

USNC/TMC Approval 28 September 2001
CTZ:ep

	DOCUMENT – C5

Criteria for Acceptance and Assignment of TC/SC Secretariats

Acceptance

It is the desire of the USNC to assume the responsibility for as many IEC Technical Committee and Subcommittee Secretariats as is practical.

If the USNC accepts a Secretariat, the USNC is responsible for the satisfactory performance of the Secretariat.  The USNC shall not request nor accept the Secretariat of an IEC committee until financial support for the effort is assured, suitable staffing is arranged and full technical participation in the work by the USNC is reasonably guaranteed.  Assurance of adequate financial and manpower support for a four (4) year operating period, must be given in writing.

Request for Acceptance of Secretariats

The USNC will consider any written request to undertake the secretariat of an IEC Technical Committee or Subcommittee.  Such requests shall be approved by the responsible U.S. TA and TAG, where one exists.  Such requests shall indicate the willingness of the sponsoring organization to provide professional and financial resources to support the secretariat function.

The USNC ExCo will make all decisions concerning the assignment of the administration of secretariats, including the granting, continuance, or withdrawal of such assignments.

When considering a request for the secretariat of a new Technical Committee or Subcommittee, a request for the Secretariat of an existing Technical Committee or Subcommittee, or considering retention of a Secretariat, a letter of intent outlining the terms and conditions of the Secretariat assignment will be submitted by the organization to the USNC General Secretary.  The USNC TMC will be guided by the following criteria:

1.	Evidence of strong U.S. industry interest has been documented.

2.	The organization is a member of ANSI.

3.	The organization has demonstrated technical and administrative competence.

4.	Evidence of support for the organization by members of USNC affected by the standards area for which the secretariat is sought has been documented.

5.	The organization has made a financial commitment for an initial period of not less than four (4) years to cover the costs associated with holding the secretariat.

6.	The external organization has committed in writing to comply with all applicable rules, regulations and policies of the USNC and the IEC. The USNC shall relinquish the Secretariat if, after reasonable effort, it is unable to perform the official duties in a responsible and businesslike manner because of the lack of financial support, or insufficient U.S.A. interest in the work, or other valid reasons.  When the USNC holds a Secretariat of an IEC committee, such Secretariat shall not be surrendered without full presentation of the problems and full discussion in an open meeting of all the United States interested parties.

	DOCUMENT – C6

Procedure for Appointment of TC/SC Secretaries 
and Assistant Secretaries

Appointment of Secretary

(1)  When it becomes necessary to appoint a Secretary of an IEC Technical Committee or Subcommittee the assigned Administrative Secretariat shall recommend a suitable individual to serve as Secretary, whose employer is willing to support this work.  The USNC must be assured that the Secretary is available for this work and will receive the necessary financial support to perform the duties as Secretary.

(2)  If it should be necessary for the USNC to send a letter to the prospective Secretary’s employer in order to secure agreement, then this letter should be prepared by the USNC General Secretary and sent out over the signature of the President of the USNC.

(3)  When the agreement has been obtained, the USNC General Secretary will submit the nomination to the USNC TMC along with the confirmation of the related GM.

(4)  When the appointment has been made by the TMC, the USNC General Secretary will notify the nominee, the GM and the General Secretary of the IEC.

Appointment of Assistant Secretary

(1)  When a duly appointed Secretary determines the need for an Assistant Secretary, he/she should seek a suitable individual who agrees to serve in that capacity and whose employer is willing to support the work of the Assistant Secretary.

(2)  If the Secretary is unable to find a suitable assistant, the Group Manager should be asked for help.

(3)  If it should be necessary for the USNC to send a letter to the prospective Assistant Secretary’s employer in order to secure agreement then this letter should be prepared by the USNC General Secretary and sent out over the signature of the President of the USNC.

(4)	When the employer’s agreement has been obtained the USNC General Secretary will submit the nomination to the USNC TMC along with the confirmation of the related GM.

(5)	When the nomination has been approved by the TMC the Secretary of the Technical Committee will make the appointment and the USNC General Secretary will notify the General Secretary of the IEC. 

	DOCUMENT – C7

Procedure for Endorsement of U.S. TC/SC Chairs

When an U.S. National is invited to serve as Chair of an IEC TC or SC, background information on the candidate shall be circulated to the USNC TMC along with the endorsement of the related TA and GM.  The background material will include a biographical sketch as well as an indication that adequate support is available to enable the candidate to fulfill the responsibilities.  After obtaining the concurrence of the TMC, the USNC General Secretary will formally submit the candidates name to the Secretary of the related TC/SC.

	DOCUMENT – C8

Guidelines for Inviting IEC TCs/SCs to Meet in U.S.

IEC has expanded to a point where it is no longer feasible to schedule the meetings of all technical committees and subcommittees during the annual General Meeting.  Therefore, it is necessary for the participating National Committees to sponsor meetings of their technical committees and sub-groups apart from the General Meetings.

This guide sets forth the procedures to be followed by the USNC in considering and arranging for such meetings and to explain the responsibilities of the host at these meetings.

I.	Procedure for Issuing an Invitation

From time to time the TMC of the USNC will consult with the Technical Advisors to determine if there are any IEC technical committees or subcommittees that the USNC should invite to meet in this country.  In addition any Technical Advisor is free, at any time, to recommend to the USNC that it issue such an invitation.  A conditional invitation may be extended to the TC/SC Secretariat.  However, the decision to formally issue any invitation will require a written statement from the concerned Technical Advisor showing that the financial obligations for the meeting have been definitely pledged in writing.  The official invitation will be issued by the General Secretary of the USNC to the TC/SC Secretariat.

II.	Procedure for Assuring Financial Support*

1.	The Technical Advisor, working with the TAG, will determine if it is desirable for the USNC to host a meeting of the related IEC Technical Committee or Subcommittee.  In making this decision the TA will consider the support U.S. industry has given to the work of the committee in the past, and make a careful appraisal of the interest U.S. industry is showing in the current work of the committee.

2.	The Technical Advisor, working with the TAG and the General Secretary of the USNC, will prepare a tentative budget for the proposed meeting, taking in account the responsibilities of the host for such a meeting listed in Part IV below.

3.	In consultation with TAG, the TA will contact the industry groups that have an interest in the IEC project and seek their financial support in underwriting the budget.

*Notes on Assuring Financial Support:

Be advised that no “registration fee” can be changed for an IEC meeting but delegates can be asked to pay for reasonable social events.  It is also inappropriate to change more for hotel accommodations in order to obtain an incremental amount to help cover the host’s expenses.  If monies are collected, the balance should be returned to the contributors on a prorated basis or put in an account under the TA’s jurisdiction.   Neither the USNC nor ANSI can establish such accounts.
4.	
When the Technical Advisor has obtained reasonable assurance that funds and other administrative arrangements will be provided to host the meeting properly, he/she will submit to the General Secretary of the USNC all pertinent information including a tentative budget, and request that an invitation be issued to the Secretariat of the IEC committee involved and the IEC General Office.

5.	The USNC General Secretary will refer the request to the TMC of the USNC for its consideration by letter ballot or at a meeting.  If the TMC approves the request, the General Secretary will issue the invitation.

II.	Procedure for Organizing and Conducting the Meeting*

After the General Secretary of the USNC has invited a Technical Committee or Subcommittee to meet in this country, the Technical Advisor may organize an ad hoc committee to handle all details of the meeting.  This ad hoc committee will assume all the responsibilities of the host listed in Part IV below and, in addition, all the financial responsibilities for the meeting.  During the planning stage, the Technical Advisor shall consult with the General Secretary of the USNC from time to time so the General Secretary can keep the USNC officers adequately informed of progress and any serious problems encountered.

THE TA WILL ALSO BE RESPONSIBLE FOR EXPEDITIOUSLY PREPARING THE REQUIRED MEETING REGISTRATION FORMS FOR SUBMITTAL TO THE IEC CENTRAL OFFICE THROUGH THE USNC GENERAL SECRETARY.  (SAMPLES CAN BE PROVIDED BY REQUEST TO THE USNC OFFICE.)

IV.	Responsibilities of the Host

1.	Facilities – The host must arrange for complete meeting facilities for the dates set, including:

a)	the site of the meeting
b)	suitable conference rooms
c)	adequate living accommodations for delegates at their expense, preferably at reasonable rates

V.	Meetings of Preparatory Working Groups

Working Groups of IEC Technical Committee and Subcommittees are usually quite small and may not require the extensive preparation described in Parts I through IV above.  Decisions on invitations for Preparatory Working Group meetings should be made jointly by the Technical Advisors and the Group Managers to whom they report.

VI.	Multiple Committee Meetings

It is often desirable to have several related Technical Committees and Subcommittees meet at the same time and place.  The Technical Advisors and TAGs should work together in planning such meetings in accordance with Parts I through IV above.

VII.	IEC General Meetings or Large Groups of IEC Meetings

From time to time the USNC may find it possible and desirable to host the IEC General Meeting or meetings of a large number of committees at the same time.  Such meetings are the responsibility of the TMC.

*See Guidance for National Committees on the Hosting of Technical Committee Meetings (1998)

Note:  US Meetings of IEC Management Committees (e.g. Council Board Conformity Assessment Board, Committee of Action, Advisory Committee, Sector Boards, etc.) require the approval of either the USNC Council or Technical Management Committee, as appropriate.

	DOCUMENT – C9

Procedure for Accreditation of U.S. Head of Delegations 
and Delegates to IEC TC/SC Meetings

General

	The Technical Advisor and TAG shall secure the best qualified individuals possible to serve as United States delegates to meetings of the international committee.  The TA/TAG has the responsibility to ensure presentation of the U.S. position before the international committee.  The delegates are not financed by the USNC.

	With the agreement of the President of the USNC or the designated Group Manager, the particular TA/TAG shall designate the Head of Delegation to a duly called IEC meeting.  Only individuals recommended by the TA/TAG as being competent to authoritatively represent the U.S. domestic practice in a specified technical committee or subcommittee shall be eligible for accreditation as U.S. delegates.  In the choice of delegates, preference should be given to individuals who can be expected to serve for a number of years.  The U.S. Secretary or Chair of a TC or SC can never be a U.S. delegate for that particular Committee because of the international and neutral nature of those positions.

Process

a)	Meeting registration material is circulated to the related TA (s) by the USNC
	Office along with a form (USNC 1460) requesting a listing of the U.S. delegation.  Each of the delegates receives an appointment letter from the USNC General Secretary along with a copy of the booklet, “Guide for U.S. Delegates to IEC/ISO Meetings.”  The Chief Delegate receives a Head of Delegation Report form by which a report of the meeting is submitted to the USNC General Secretary following the event.

b)	By the deadline required, the USNC Office submits an official letter to the Secretary of the respective TC/SC listing the U.S. Delegation and designating the Head of Delegation

U.S. NATIONAL COMMITTEE OF THE IEC	
A Committee of the American National Standards Institute	11 West 42nd Street, New York, NY 10036
Tel.	212.642.4936
FAX.	212.730.1346
	212.302.1286 (Sales Only)
	E-Mail: czegers@ansi.org
 	USNC 1460

Return to Secretary U.S. National Committee IEC	IEC/TC/SC		
	Place		

ARRANGEMENTS BY TECHNICAL ADVISOR FOR
PRESENTATION OF USA VIEWS AT IEC MEETING		Date(s)		

1.	At this meeting, U.S. viewpoints will be presented by:

	One or more delegates.		Sending written comments	

	Other (Please explain).	

2.	If arranging for official delegates, please list for each:

		Delegates	Financing Arrangements

	Name and address of each delegate.	Trip to be financed by (person, company,
	  (Use separate sheet if necessary)	trade assoc., etc.)

CHIEF 
DELEGATE	a)			a)		

						
						
	b)			b)		

						
						
	c)			c)		

						
						
	d)			d)		

						

3.	Your plans for developing  official U.S. industry positions on matters to be considered at this
	IEC meeting:

	By a meeting of the Advisory Group (Approximate date)		

	By correspondence		Other (Please explain).	

4.	If neither attendance nor written comments seem justified for this IEC meeting please 
	explain why:  (use separate sheet)
Signed:		Date:		
	U.S. Technical Advisor			

HEAD OF DELEGATION
(HoD) REPORT	

        
U.S. Member Body of the International Organization for Standardization (ISO)

U.S. National Committee of the International Electrotechnical Commission (IEC)	

Please complete this report within one month of the completion of the international meeting and return to the ANSI staff contact indicated on Page 4 of this document.

I.	Meeting of

II.	Date

III.	Location

IV.	Meeting Attendance	

		Meeting attendance roster attached
		Meeting roster not available

Please comment on significant or unusual attendance issues (e.g., new member bodies, regular members not in attendance, new Chairman or Secretariat, non-accredited U.S. persons, etc.).

	

V.	MEETING OBSERVATIONS
	(Use additional space as necessary)	

A.	Overall, how well did the U.S. meet its objectives on policy or technical matters?

		Very Successful -- U.S. positions were accepted in whole
		Successful -- Compromises were reached which are acceptable to the U.S.
		Not Successful -- U.S. positions were not accepted	
(Continued) 
	HoD Report
B.	Please comment on any issues of significance which might have an impact upon 
	materially affected or interested U.S. parties.

	

C.	Was the U.S. delegation adequately prepared for the discussions that ensued at 
	this TC or SC meeting?	
	(Consider whether documents arrived in time for adequate review and discussion prior to 	the 	meeting; whether U.S. positions were developed for each item on the agenda; whether last 	minute agenda items were added by the Chair or Secretariat, etc.)	

	

D.        Did the U.S. extend an offer to assume any new officer positions?	

		No
		Yes, positions are indicated below:
		(please provide additional contact information as appropriate)

			Secretariat				Chairman
			Convener or Rapporteur			Project Editor
			Project Leader

E.        Did the U.S. extend an offer to host any future meetings?	
	
		Yes			
		No
	If yes, please identify:

F.        Were any new issues raised which require, or might involve, coordination with 
	other U.S. bodies?
	(Include coordination items with other U.S. TAGs, ANSI policy-level committees, 
	the USNC, etc.)	

		Yes				No
	If yes, please identify:

	
	HoD Report

G.	Was there any evidence of “bloc” or “alliance” voting by participating countries?	

		Yes				No
	If yes, please identify any significant issues or concerns:

	

H.	Are work items in the TC or SC being affected by related work in regional 
	standards bodies (e.g., CEN, CENELEC, ETSI, PASC, NAFTA, COPANT, etc.)?	

		Yes				No	
		No related regional activity
	If yes, please explain:

	

I.        Were any issues raised which relate to or impact existing U.S. regulatory matters?	

		Yes				No	
	If yes, please explain:

	

J.	Please identify any IMMEDIATE U.S. TAG actions which will be required as a 
	result of this international meeting.	

	
(Continued)           HoD Report

K.	Please identify specific decisions which the U.S. delegation believes to be 
	noteworthy for publication.	

	

L.	What might be done to further promote the ANSI Federation’s goal of  “global
	standards that reflect U.S. interests?”
 	(Consider such issues as how might the U.S. further promote acceptance of related 
	American National Standards in international and, where applicable, regional fora?)	

	

M.	Other Comments
	(Attach additional sheet(s) as necessary)	

	

Completed by:
Head of Delegation:  
(Please print)		
		
Telephone/Telefax:		
		
Email:					
		
Date:					
		
Signature:				

RETURN TO: Charles T. Zegers, Sec., USNC/IEC  	Tel:  	+1 212 642 4936
American National Standards Institute	Fax:	+1 212 730-1346
25 West 43rd Street	E-mail:  czegers@ansi.org
New York, NY 10036

	DOCUMENT – C10

Procedure for USNC Coordination of Subject Matter of Interest to 
Two or More Technical Committees

1.	When an IEC or national document of interest to two or more Technical Committees, or Subcommittees, is received from the Central Office on which a U.S. position is needed, it will be sent by the USNC Office to the Technical Advisors of the interested committees, and the other committees having possible interests.

The related Group Managers and the Technical Advisors will inform the USNC Secretary of known interested committees.

2.	The Technical Advisors of the interested committees will be asked to send their comments on the document to the Technical Advisor of the “lead” committee.  That TA will consider and collate the comments, and taking them into account, will establish a proposed USNC position on the subject matter.  Copies of this proposed position will be sent to all the Technical Advisors who commented, and to the General Secretary of the USNC.  The Technical Advisor of the lead committee will call a meeting of interested persons where this may be constructive.

3.	Any Technical Advisor, having made substantive comments who is not satisfied with the proposed position will promptly notify the General Secretary of the USNC, the Group Manager, and the Technical Advisor who prepared the position, giving specific reasons for the objection.

4.	The General Secretary of the USNC, and the Group Manager, will attempt to bring about resolution by correspondence or by meetings, and failing to do so will promptly notify the President and the TMC of the USNC for necessary action.

5.	A Technical Advisor who has made substantive comments which have not been approved by another Technical Advisor may request that the TMC give its voted approval on positions where disagreements have not been resolved.  This must be done before the position is forwarded to the Central Office.

	

	DOCUMENT-C11

“IN SOME COUNTRIES’
GUIDELINES

Recommend that this procedure 
be reviewed for current viability and 
if it is agreed that it should be retained, 
it must be revised and up-dated.

“IN SOME COUNTRIES”

GUIDELINES

For Submitting and Acting on Proposals of U.S. Technical Advisory Groups (TAGs) to the U.S. National Committee to Approve the U.S. TAG’s Recommendation for Inclusion of Statement(s) Relating to Certain Existing Conditions/Requirements in the United States in a Proposed IEC Standard

-------------------------------------

1.	The authorization to include in an IEC Standard a statement(s) relating to 	conditions/requirements existing in certain countries (the United States) is contained in clause 	5.8 of Part 2: Methodology 1992 (shown in Annex A).

2.	The rationale for inclusion of a statement(s) pointing out differing U.S. conditions/requirements in a proposed IEC Standard is primarily to notify users of the existence of this condition(s)/requirements(s).

3.	The rather restrictive criteria specified as the basis for inclusion as a case “a” condition is 	believed to be the desire to minimize the extent of deviations in the body of the standard which 	might appear to weaken the stature of the international standard.

4.	While the information given does not appear to limit the extent of the use of such statements, 	the USNC believes a nonrestrictive practice would weaken the standard and soon lead to 	imposition of still greater restrictions (see 2nd paragraph of Annex A).

5.	The inclusion of a statement(s) in the Forward or body of the standard does 	not automatically 	obligate the National Committee sponsoring the statement(s) to vote affirmatively on the draft 	document.  Voting of the U.S. TAG should be on the basis of applicable criteria set out in the 	ANSI Publication “Criteria for the Development and Coordination of the U.S. Positions in the 	International Standardization Activities of the ISO and IEC” dated September 6, 1989.  Such 	criteria (Section 6) is excerpted and shown in Annex B.

November 1994

USNC PROCESS

6.	(a)	A U.S. statement, along with the reasons supporting the statement, shall be recorded as 		early in the IEC process as the possible need is identified.  This is to permit actions to 			make the statement unnecessary. (See Annex for example of comment and statement 			form.)

	(b)	The U.S. statement and reasons shall be contained in the U.S. comment to a New Work 		Proposal (NWIP), a Committee Draft (CD) or a Committee Draft with Vote (CDV).

	(c)	Where national committee comments are reviewed at a TC/SC meeting, the U.S. 			statement and reasons shall be announced and confirmed in the minutes or in U.S. 			comment to a subsequent CD.

	(d)	The last time for introduction of a U.S. statement is in the voting for 	a CDV.

7.	The U.S. comment sent to the USNC Secretary shall call attention to the statement and reasons, 	including reasons for designations “a” or “b”, and the Group Manager shall be sent the same 	information so the proposed action can be confirmed before the comments are sent to the TC/SC 	Secretary.

8.	There is the possibility of issuance of a Draft International Standard (DIS) 	document without 	issuance of a Secretariat Document (Fast Track Procedure). (See IEC/ISO Directives, Clause 	G.3, Part 1: Procedures 1992).  The U.S. TAG must make immediate steps following the 	reaching of the decision on the need for an “in some countries” statement and must notify the 	Secretary of the 	USNC and the Group Manager as soon as possible.  The Secretary of the USNC 	will submit the 	official request that an appropriate statement be included in the standard to be 	published as a result of favorable DIS voting.

9.	Example of letter to be sent to the USNC Secretary and Group Manager is shown in Annex C.

								ANNEX A

The following excerpt from the IEC/ISO Directives, Part 2 gives the procedure for the inclusion in IEC standards of statements on conditions existing in certain countries. 

5.8	Inclusion of text concerning particular conditions existing in certain 	countries (exceptions) 	(Applicable only to IEC)

An IEC National Committee may provide a statement to be included in an International Standard, informing the user of the standard of particular conditions existing in its country.

The inclusion of the statement does not need the approval of the relevant technical committee or sub-committee, or of its chairman or secretary.  However, every effort shall be made to find solutions which would make statements regarding particular conditions unnecessary.

A statement by a National Committee shall be given prior to the circulation of a draft International Standard (DIS) for voting, preferably at a meeting of the relevant technical committee or sub-committee, or, at least, after consultation with its chairman and secretary.

Two cases of particular conditions are distinguished:

	a)	conditions of a permanent nature, such as mains voltages, mains
		 frequencies or climate: a statement regarding such a situation shall 
		be included in the body of the draft International Standard with
		reference to the country or group of countries concerned;

	b)	differing practices of a less permanent nature; a statement 
		regarding such a situation shall be included in the foreword of the 
draft International Standard with reference to the country or group 
		of countries concerned.

It is the prerogative of a National Committee to declare whether a given national situation is
case a) or case b).

When voting on a draft International Standard containing one or more statements
regarding particular conditions existing in certain countries, National Committees which are not concerned shall not take the existence of such statements as a reason for a negative vote.

				ANNEX B

Excerpt-Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC

B6 Guidelines for Determining a U.S. Voting Position

The development of a U.S. position with regard to voting on international documents is a matter of great complexity.  Firm rules for casting affirmative votes, negative votes, or absentions would be presumptuous and unworkable in many cases.  However, efforts should be made to achieve consistency in the perceived conduct of the United States as a participation in international, non-treaty standards development.  Toward that end, guidelines for determining a voting position are included herein in order to provide direction toward a consistent voting policy.  These guidelines cannot cover all of the factors that must be considered in determining the U.S. vote.  They do, however, represent generally accepted principles that should be applied to normal situations.

B6.1	If there is an existing U.S. national standard (i.e. an American National Standard or, in the absence of an American National Standard, another standard generally accepted within the United States) and: 

1.	If the national standard can be considered equivalent5 to the requirements in the international document, vote affirmative

2.	If the international document includes different, additional, or more stringent requirements than are in the national standard and the U.S. consensus indicates that such requirements are:

a)	Acceptable, and should be considered for inclusion in the national standard (see section 	B7.2), vote affirmative or
b)	Not acceptable, vote negative

3.	If the national standard includes different, additional, or more stringent requirements than are in the international document and the U.S. consensus indicates that such requirements:

	a)	Should be modified in accordance with the international document, (see section 7.2) vote affirmative, or
	b)	Must be maintained, vote negative, or
	c) 	Must be maintained, but the proposed document is considered to represent the best 				agreement 	which can be attained at the present time from an international point of view, 			vote abstain with a statement that the U.S. cannot modify its national standard for stated 			reasons

5 The word “equivalent” is intended to convey the thought that any product or procedure which meets the requirements of the national standard will also meet the requirements of the international standard and vice versa when tested for conformance by accepted means

B6.2	If no national standard exists and
1.	If U.S. consensus establishes that the international document is:

a) Technically acceptable and could be used as the basis for the development of a national standard, vote affirmative, or
b)	Not technically acceptable, vote negative

2.	If the international document is of little or no interest to the U.S., abstain
3.	If the international document unnecessarily creates a barrier to domestic or international trade or impedes innovation or technical progress, vote negative
B6.3  Regardless of whether or not a national standard exists, if no U.S. consensus has been established, abstain.
B6.4  The U.S. vote, if negative, must be accompanied by reasons and supporting information such as technical data and logical argument.  Also, any known exceptions and/or additions that will be required to conform to U.S. safety practices or regulations shall be noted.
B6.5  Exceptions.  Exceptions to the above stated voting guidelines should be carefully considered.

				ANNEX C

STATEMENT FORMAT

The following formats of the comment and statement are suggested, depending on the situation.

	(i)	Unless the U.S. Comment on (Clause/Subclause)__ in document xx (U.S.A)yyy is 			accepted, the following statement is to be included in the (Clause/Subclause)__/Forward 		of  the Publication:

		Example: “In the United States, color green is also used for protective conductor.”

	(ii)	Since the comment on (Clause/Subclause)__ in document xx (U.S.A)yyy has been 			rejected, the following statement is to be included in (Clause/Subclause)__/Forward of 		the  Publication:

		Example: “In the United States, color green is also used for protective conductor.”

LETTER FORM TO THE USNC

Proposed cover letter form from the TA to the USNC Secretary and Group Manager accompanying comments containing “in some countries” statement.

In the case of the “statement” being one of the comments on CD/Secretariat document 1 a above)

	“Attached are comments on document XXX developed by the TAG.  The 	comments contain a 	“statement” (see comment on (Subclause __) according 	to clause 5.8 of IEC/ISO Directives, 
	Part 2.”

				ANNEX D

A.	General considerations in requesting inclusion of differing condition(s)/requirement(s) 
		in case “a” or “b” condition

---------------------------------------
1.	No conclusion should be reached to request the inclusion of a statement of 	condition/requirement until extensive efforts have been made to resolve the difference in the 	Technical Committee.

2.	Knowledge of the condition/requirement is necessary to marketing, installing or operating of the 	imported products in the United States.

3.	Difference in requirements which could result in significantly higher level of hazard.

4.	Difference in requirements which impose unnecessary restrictions on U.S. products.

B.	Differing condition(s)/requirement(s) existing in the U.S. deemed as an acceptable basis for 	inclusion as a case “a” condition

---------------------------------------
1.	Voltage distribution network and associated equipment

	Examples:	IEC 947-1, Slash and straight voltage markings used in the U.S. and Canada

			IEC 364-44-443, Overvoltage levels in U.S. and Canada

			120.240 vac U.S. system-NEV class 2 systems

2.	Requirements specified in the National Electrical Code

	Examples:	Provisions permitting portable instead of mandatory fixed equipment

			Identification of neutral and grounding conductors

			Wire size and ampacity of conductors

			Ratings or settings for circuit-breakers or protectors to 	correlate with NEC

				ANNEX E

Administrative Circular No. 151A/1991

24 October 1991

TO ALL NATIONAL COMMITTEES AND TO THE CHAIRMEN AND SECRETARIES OF ALL TECHNICAL COMMITTEES AND SUB-COMMITTEES
(by air-mail to overseas countries)

Dear Sirs:

Inclusion in IEC Standards of statements on conditions existing in certain countries

This Administrative Circular replaces Administrative Circular No. 151/1991, issued in May 1991, in which the fourth dashed paragraph may have given rise to misunderstanding.  A further dashed paragraph has been introduced to clarify the distinction between term “statement”, referring to the existence of a condition existing in certain countries, and “text” meaning the detailed requirements relevant to such situations.

---------------

Following approval by the Committee of Action of amendments to the IEC/ISO Directives, the procedure relating to conditions existing in certain countries has now been included in the Directives as Sub-clause 5.8 to Part 2 and appears in the amendment recently issued.  It should be noted that this procedure is applicable only within the IEC.

The procedure, drafted by ACOS and approved by the Committee of Action of text to be included shall, as for case a), be decided by the Chairman and Secretary in consultation with the Editing Committee and the National Committee concerned.

- as to the amount of text to be included in either situation, the introduction of extensive extracts of national standards, shall be avoided.

We thank you for your cooperation in this matter.

Yours very truly,

A.M. Raeburn

General Secretary
cc:	Mr. R.E. Brett
	Mr. GRC McDowell
	Mr. A. van den Brekel
	Prof. J.L. de Kroes
	Dr. S. Lu
	Mr. MR Funfschilling
	Chairman and Members of ACOS
	Mr. W. Kaiser, Secretary SC 28A
	DOCUMENT - C12

USNC GUIDELINE ON LIAISON WITH IEC TECHNICAL COMMNITTEES 
AND SUBCOMMITTEES

A number of U.S based standards organizations have broached the subject of formal liaison with IEC Technical Committees and Subcommittees (TCs/SCs).  Attention is directed to Part 1 of the ISO/IEC Directives, Section 1.15, Liaison with other organizations, and particularly to the following paragraph:

1.15.1	The desirability of liaison between a technical committee or subcommittee and other *“international” or broadly based regional organizations working or interested in similar or related fields shall be taken into account at an early stage of the work.

		*underlining added

ISO/IEC Guide 2 defines an international standards organization as follows:

Standards organization whose membership is open to the relevant national body from every country.

This definition has been used by the IEC Central Office when addressing requests for Category A liaison status with IEC TCs/SCs of interest.  U.S. based standards organizations that operate internationally but do not meet the above definition have access to IEC TCs/SCs through the U.S. National Committee and its cognizant Technical Advisors and Technical Advisory Groups.  In some instances an IEC National Committee from another country may serve as an appropriate vehicle for access and interface.  This should not be looked upon as a constraint but as an effective channel for coordinated cooperation into the respective TC/SC.

TC/SC Chairmen always have the opportunity to exchange information on an INFORMAL basis with any organization or person considered useful.  FORMAL liaison for such organizations, however, is provided and facilitated through the U.S. National Committee.  All U.S. based electrical and electronic organizations are invited and encouraged to become actively involved in the USNC and the TAGs in which they have technical interest.

Approved by USNC Executive Committee 9 December 1992

	
	DOCUMENT - C13

Procedure For Determining USNC Position on
New Field of IEC Technical Activity

1.	USNC Office receives IEC New Field of Technical Activity form.

2.	USNC General Secretary will publish notice in ANSI Standards Action using the following format

Proposal to Establish a New Field of IEC Technical Activity on (title of proposal).

(Proposer) has submitted to IEC a proposal to form a new field of IEC technical activity on the subject of (insert proposal title).  The proposed scope of this activity is:

(insert scope statement)

Copies of this proposal may be obtained from Charles T. Zegers, General Secretary, USNC/IEC (E-Mail:  czegers@ansi.org or Fax: 212/730-1346).  Comments on this proposal should be sent to Mr. Zegers by (insert date).  The USNC Technical Management Committee (TMC) will review all comments received and decide on the USNC’s position on this IEC proposal.

3.	USNC General Secretary will:

•	Circulate the form and its supporting documentation to the USNC TMC (for action) and Council (for information) noting that comments should be returned by the date specified.

•	Circulate a copy of the notice to related ANSI staff advising them of the existence of the proposal and affording them the opportunity to circulate the document to any relevant ANSI Board, Council or Committee, noting that the comments should be returned to the USNC Secretary by the date specified in the SA notice.

•	Provide a copy of the notice to relevant US/TAGs, in particular to any US/TAGs to IEC technical or subcommittees referenced in the proposal as being potential liaison committees, noting that comments should be returned to the USNC General Secretary by the date specified in the SA notice.

•	Provide a copy of the notice to any additional external contacts that may be affected by the subject of the proposal, noting that comments should be returned to the USNC General Secretary by the date specified in the SA notice.

4.	The USNC General Secretary will summarize all comments received and submit these to the USNC TMC for review during its consideration of the USNC position on the proposed New Field of IEC Technical Activity.

5.	The USNC General Secretary will submit the official USNC position on the proposal to the IEC/CO.

		DOCUMENT - C14

Step by Step procedures for GM roles
Version 3, 11 June 2001

Role 1:  Serve as a liaison between assigned TC /SC TAGs and the USNC TMC

In the event of notification by the TA/DTA, the TAG administrator, or the General Secretary of an issue/topic within their assigned TC/SC TAGs, the GM should: 

(a)	Intervene to ensure that the information is properly coordinated and, if needed, be the voice, 	along with the TA/DTA, to the TMC.

(b)	In the case where a SC is reporting to a TC, the GM should serve as a liaison between the two 	and, if needed, inform the TMC of the issues/topics.

Role 2. Provide general direction for USNC participation in assigned 
	TC/SC TAGs:-Document-C14

	At the request of the
		-TA,
		-DTA
-TAG administrator or,
		-3 or more TAG members
	
	provide direction as to the
		-balance of the committee on request,
		-interpretation of the Operating Procedures,
		-conditions of waver for the annual fee
		 and
		-bring to the attention of the TMC concerns or issues of a non- routine nature.

Role 3.  Provide overall guidance and assistance to the TA/DTAs of the assigned TC/SC 
 TAGs

1.	In the event of an email or call regarding an emerging issue from any of:
-	General Secretariat (GS)
-	Technical Advisor (TA)
-	Deputy Technical Advisor (DTA)
-	TAG Administrator (TAGAd)

2.	Determine the facts, including reference to the written procedure of the Technical Advisory Group, by contacting the relevant parties.

3.	If possible, propose avenues of resolution by email.  Otherwise, teleconference or direct meetings may be needed.

4.	Facilitate resolution conclusion.  In general, the GM will not be in a role of arbitrator unless so nominated by the parties.

Role 4:  Provide overall guidance and assistance to assigned TAG and TAG Administrators

On issues that affect US industry provide managerial assistance and guidance to best represent the US interests.

1.	In the event of an email or call regarding an emerging issue from any of:
-	Technical Advisor (TA)
-	Deputy Technical Advisor (DTA)
-	TAG members
-	TAG Administrator (TAGAd)

2.	Determine the facts.  

3.	On matters of USNC procedure, review the Procedures documentation to make a 	recommendation on a course of action.

4.	On matters of IEC procedure, review the Directives to make a recommendation on a course of 	action.

5.	On matters of defining and representing US interests, must take into account the different 	views to form a recommendation.  If no compromises are possible the GM may recommend 	abstention. In general, the GM will not be in a role of arbitrator unless so nominated by the 	parties.

Role 5:  Monitor and give assistance to all assigned USNC Secretariats assigned to the
 USNC including Administrative Secretariats and Secretaries

Maintain a log of ownership of IEC TC/SC Secretariats
	US Administrative Secretariats
	US Secretaries

At request of US Secretary, provide assistance on

	procedural issues
	liaison with other US Secretaries
	alerting TMC of issues on a need-to-know basis
	alerting Secretaries to relevant TMC decisions

Role 6: "Recommend the TAG's nominee for TA/DTA to the USNC TMC" 

Step 1:  The TAG Administrator and GM get information from the TAG that there is a vacancy

Step 2:  The TAG Administrator and GM gets nominations from TAG.  This is accomplished by email or a letter from the TA or DTA depending on which position is vacant and being filled stating the TAG supported candidate.  This could be affirmed by minutes of a TAG meeting or a vote recorded by the TA. Note:  If this is a new TC/SC without any TAG formed yet, the GM will nominate an interim TA or DTA and follow the remainder of the steps below.

Step 3:  The TAG Administrator asks the candidate for his/her biography/CV and letter of
support from his/her company/organization.

Step 4:  Candidate then submits the information to the General Secretary copy to the GM and TAG Administrator.  The GM adds his/her endorsement by sending an email to the General Secretary  for his/her compiling for submitting the nomination for approval to the TMC by either letter ballot or at the next meeting of the TMC.

Step 5:  General Secretary informs candidate, GM, and TAG administrator of the results of the TMC ballot. Alternately the TAG Administrator can do the informing 

Step 6:   The General Secretary enters the information into the database and then sends out the annual invoice in the next billing cycle if the TA/DTA is not presently a member of the TAG.

Step 7:  Advertise in suitable instruments the new TA/DTA thanking him/her for their willingness to serve and announcing the person with his/her coordinates.

Role 7:  Recommend to the TMC individuals endorsed by the TAG to be the US nomination       to serve as US Chairs and secretaries of assigned TC/SCs.
Note:  Chairs can be proposed by other National Committees and TC/SC
secretaries and Secretaries can be proposed by administrative secretariats

For Secretaries:

1.	The TAG Administrator (TAGAd) and Group Manager (GM) receive notification from the TAG that 	there is a TC/SC Secretary vacancy.

2.	The TAGAd recommends an individual to serve as the TC/SC Secretary.

3.	The TAGAd requests a curriculum vitae from this individual and circulates it to the TAG.

4.	The TAG approves the new Secretary proposal either by ballot or approval at its next meeting.

5.	The TA notifies the TAGAd of the approval. The TAGAd then submits this information to the 	General Secretary with a copy to the GM.

6.	The GM submits his/her endorsement of the individual to the General Secretary who then submits it 	to the TMC for approval either by letter ballot or approval at its next meeting.

7.	The General Secretary informs the candidate, the GM and the TAGAd of the results of the TMC 	ballot.

8.	The General Secretary then submits the candidate to the IEC Central Office for information

For Chairs:

1.	The TAGAd and Group Manager (GM) receive notification from the TAG (usually via the 	TA/DTA) that there is a TC/SC Chair vacancy.

2.	The TAG recommends to the TAGAd and GM an individual to serve as the TC/SC Chair. The TAG 	either bases this recommendation on approval by ballot or approval at a meeting.

3.	The TAGAd requests a curriculum vitae from the candidate and letter of support from their 	company/organization. (Note: The USNC does not provide any financial support for US Chairs)
 
4.	The TAGAd then submits this information to the General Secretary with a copy to the GM.

5.	The GM submits his/her endorsement of the individual to the General Secretary who then submits it 	to the TMC for approval either by letter ballot or approval at its next meeting.

6.	The General Secretary informs the candidate, the GM, and the TAGAd of the results of the TMC 	ballot.

7.	The General Secretary then submits the candidate to the IEC Central Office

Role 8. By mediation help resolve problems, conflicts and appeals that may arise such as those on TAG membership, leadership, delegations to TC/SC meetings, financing, etc.):

	At the request of the 
		-TA
		-DTA
		-TAG Administrator
		-3 or more members of the TAG or the,
		-public at large

	resolve issues pertaining to
		-procedural conflicts or
		-technical jurisdiction

	through
		-personal negotiation, or by the 
		-formal USNC Appeals process 

Role 9:  Provide coordination with other GMs and their assigned TAGs

		-by periodic reports of TMC actions to the TA and DTA
		-by periodic reports to the TMC of assigned TAG activity or problems
		-by discussion of any inter-TAG conflict with the affected GM and
		 subsequent report of such activity and its resolution to the TMC	
		-by providing advise and counsel to the TA as requested

D. COUNCIL AND 
TMC DECISIONS 

COUNCIL

	Authorize Direct Access to IEC Server

	Council Meeting-18 July 2001-Minutes USNC/Council 21

	Voted #6 That the USNC authorize direct access to the IEC Server for the
	official representative of USNC Participating Members ($5,000 Fee) who are 
	not represented on either the USNC Council or the Technical Management 	Committee.

	Joint ISO/IEC Facilities Opportunity

	Council Meeting-23 September 2004-Minutes USNC/Council I66

Voted # 17 That the USNC Council can support the proposal that ISO and IEC undertake an independent feasibility study to look at ways of achieving synergy between the operations of the two organizations and including consideration of the advantages and disadvantages of shared common premises.  However, a prerequisite requirement for this study must be the reduction of expenses while, at the time, maintaining the financial stability of both organizations.

	ANSI and USNC Policy Re ISO and IEC

	Policy approved by ANSI International Policy Committee after consultation with 	USNC Council/TMC and ANSI ISO Council. It was transmitted to the General 	Secretaries of ISO and IEC on 26 May 2004 (Attachment 7)

	Statutes and Rules of Procedure

	Council Meeting-20 March 2002-Minutes USNC/Council 62

	Voted # 7 In the Statutes and Rules of Procedure and in Appendix B
	having to do with the nomination process, to approve the following changes
	to key action dates:
	1 September to 1 October
	and
	1 October to 1 November

	Voted # 8 To approve the following addition to paragraph 4.1.3 and 4.4.3
	of the USNC Statutes:

	“The same individual cannot be nominated nor serve simultaneously on both
	the Council and the TMC with the exception of USNC Officers.”

Voted # 9 To delete reference to “petitions” from the Statutes and Rules of Procedures.

Voted #10 To approve the addition of the following text to paragraph 4.1.9.1 
and to Appendix B of the USNC’s Statutes and Rules of Procedure:

“ The Nominations Committee will periodically recommend to Council 
suitable candidates for award programs such as IEC, ANSI and other relevant
electrotechnical award opportunities.”

	E-Mail Ballot USNC Council 14 Approved 2 May 2005

Revisions to Primary USNC Documents, USNC Statutes, USNC Rules of Procedures and USNC Council and TMC Decisions 

	E-Mail Ballot  USNC Council 17Approved 11 May 2005

Report of the Nominations Committee (USNC/Council 188) and all its recommendations.

That Council membership be changed from the current one of
18 plus officers to 22 plus officers, with the following modifications:

-	-TAG/Administrative Secretariats-Currently 7, Remain 7
-	-Full USNC Members (Companies, SDO’s or Government Agencies)
-	- Currently 9 Propose 12 (continue staggering terms)
-Government members-Currently 2 Propose 3 (continue staggering terms)
-In addition, the TMC consists of 16 members, and it is proposed that it be
	enlarged to a maximum of 20.
-That the membership of the USNC Council be changed to add an Ex-officio, 
	Non-Voting, Consumer Advocate to be nominated for a 3 year term by the 
	President and approved by the Council.

Financial Matters

	USNC Contingency Fund

	Council Meeting-18 July 2001-Minutes USNC/Council 21

	Voted #11 That the USNC Council approves the creation of a USNC Contingency
	Fund for extraordinary operating expenses with the following criteria:

•	Trustees-USNC Officers
•	Review by the USNC Finance Committee
•	Uses-Extraordinary operating expenses, including but not limited to 
	receptions, meetings and promotion
•	Excluded from use for travel expenses
•	Maintain with an annual amount within Operating Budget
•	Replenish amount used up to maximum
•	Proposed maximum amount up to 3% of total operating USNC budget
		(Estimated $25K per year)

	Multiple Items

	Council Meeting-20 March 2002-Minutes USNC/Council 62

	Voted #11 To approve the recommendations of the USNC Finance Committee
	contained in document USNC/Council 47A and to hold in abeyance the one
	having to do with the USNC/IEC Meetings Foundation until a specific proposal
	is presented by the Finance Committee. 

	(a.development of multi-year financial plan linked to a multi-year strategy
b.	consideration of options with respect to activating the USNC/IEC Meetings
Foundation and it was agreed that the FC should develop a specific proposal
for Council’s consideration.
c.	subscription to CENELEC electronic documents
d.	endorse concept that the General Secretary’s Office would have responsibility
for maintaining master copies of all USNC TAG rosters
e.	continuation of the Waiver Policy for 2003
f.	treating TAGs that serve multiple TCs/SCs as separate TAGs for billing
purposes 
g.	change to the Statutes and Rules of Procedure to allow “ … minimum of 
four (4) and not more than eight (8) additional …” members of the FC)

	TAGs Serving Multiple TCs/SCs

	Council Meeting-25 September 2002-Minutes USNC/Council 73

	Voted #13 That the Council endorses the Finance Committee’s recommendation
	that with respect to the subject of a TAG serving multiple TCs/SCs, the following
	TAGs will be considered two TAGs for the purpose of the Participation Fee:
	18/18A, 62/62A, 23B/23C, while for the following TAGs the $500 Fee will be
	maintained: 15/15C/15E, 34/A/B/C/D and 36/B/C.

New Administrative Assistant-USNC Staff

	Council Meeting-25 September 2002-Minutes USNC/Council 73

	Voted #11 That the Council endorses the Finance Committee’s recommendation
	that the 2003 USNC budget include funds for a new Administrative Assistant’s
	staff position in the USNC Office ($50,000 for the initial start-up year and $40,000 	for subsequent years.)

Increase USNC Constituency Fees

Council Meeting-23 September 2004-Minutes USNC/Council 166

Voted # 10  That the USNC Council approves an increase in USNC constituency fees for 2005 as follows:

		- USNC TAG Participation Fee from $250 to $275 per year
		- USNC Membership Fee from $5,000 to $6,000 per year

Support for Frank Kitzantides, IEC VP-SMB Chair

Council Meeting-6 January 2005-Minutes USNC/Council 178

Voted #4  That the USNC Council formally expresses its support for a one
year extension to Mr. Kitzantides’term of office as IEC VP and SMB Chair to 2007

IEC General Meetings 

	Separate Fund for IEC General Meeting

	Council Meeting-5 December 2000-Minutes USNC/Council 6

	Voted #6 That the USNC Council approves the establishment of a separate, 
	ANSI Board designated fund for hosting a future IEC General Meeting in the U.S.

	Foundation

	Council Meeting-25 September 2002-Minutes USNC/Council 73

	Voted #12 That the Council endorses the Finance Committee’s recommendation
	that $100,000 be allocated from the USNC 2003 budget to the IEC General 	Meetings’ Foundation to begin the process of raising the funds needed for this future 	event, similar allocations to be considered in future years.

	Target Date

	Council Meeting-13 May 2003-Minutes USNC/Council 91

	Voted #6 That the USNC Council makes a commitment to hosting the
	IEC General Meeting in the US in the year 2012.
	
	USNC Revenue Surplus

	Council Meeting 13 May 2003-Minutes USNC/Council 91

	Voted #5 That the Council agrees to commit 50% of any USNC revenue
	surplus, before management standards revenue, to the IEC General Meeting fund.

	Planning for 2010 IEC General Meeting in US

	Council Meeting 21 May 2004-Minutes USNC/Council 147

Voted #7 That the USNC Council commits to taking the necessary initial steps in planning to host the IEC General Meeting in the US in the year 2010 recognizing that this will require a modest but sustained financial support by the USNC constituency.

	A specific but initial Business Plan to be available in the Fall of 2004 with a final 	plan available in the Fall of 2005.  An obligation to IEC is required in 2007.

	Voted #8 That the USNC Council authorizes the Planning Committee to contract 	with a Meeting Planner for the 1st phase of the planning process to help develop the 	criteria for sites selection and the criteria for the 2nd phase meeting planner who will 	manage the meeting to its conclusion.  The expense for the 1st phase could be up to 	$15K in 2004 but no obligation is authorized for 2005 until an initial Business Plan 	and budget are approved in September 2004.

	Council Meeting 23 September 2004-Minutes USNC/Council 166

	Voted #12 That the USNC Council endorses the USNC Planning Committee’s 	recommendation outlined by Mr. Matthews in his report with respect to the proposal 	to plan a joint ISO and IEC meeting in 2010.  Planning for the IEC AGM should 	proceed independently until such time that a strong case is made by the ISO 	constituency for considering a joint meeting arrangement.

	Council Meeting 18 May 2005 Minutes USNC/Council 192

	Voted #6 That Council endorses the provisional selection of Seattle, Washington as
	the site for the 2010 IEC General Meeting

	Nominations Committee

	Council Meeting 13 May 2003-Minutes USNC/Council 91

Voted #7 That the Council accepts the Report of the Nominations Committee
presented by its Chairman, Dr. Alan Cookson, and the recommendations contained therein.

Excerpts

•	Contingency plans are recommended to enable Frank Kitzantides to 
continue to serve as USNC Vice President-Technical if he is not elected
as IEC VP.
•	Staggered terms are recommended for the USNC President and 2 VPs 
so as not to have their terms conclude at the same time.  Terms of 1 year
for VP-Technical, 2 Years for VP-Finance and 3 years for President are recommended.
•	The USNC Statutes and Rules of Procedure will have to be reviewed and revised to include provision for staggered terms and also to consider the  possible effect of staggered terms on the terms of office of Council members.  If not already included, it was recommended that the election of Officers be outside the election of Council members.
•	Based on the advice of the Finance Committee, the Nominations Committee will consider a ratio of 9 USNC $5,000 Members to 7 TAG Administrator/Administrative Secretariat for Council membership rather that the 8 to 8 ratio used for the last 3 years.  A slate of candidates for USNC Officers and Council and TMC members will be submitted by the statutory deadline.
•	The Nominations Committee recommends the following elements of a Council/TMC Attendance Policy:
•	Council and TMC meetings dates must be announced well in advance.
•	Members must participate in 2 out of 3 meetings
•	Members must execute 1 out of 3 ballots

CAB Policy Coordination

New Conformity Assessment Scheme or Expand an Existing Scheme

	Council Meeting-28 September 2001-Minutes USNC/Council 36

	Voted # 4 To adopt the following USNC Council policy:  Any proposal to
	create a new conformity assessment scheme or expand an existing scheme 
	shall first be reviewed for possible duplication by the existing schemes.  
	Approval shall be given only after existing schemes agree that the new
	requirements cannot be accommodated.

Establishment of CAB Policy Coordination Committee

	Council Meeting 20 March 2002-Minutes USNC/Council 62

	Voted #12 To approve the establishment of a standing USNC/Council CAB
	Policy Coordinating Committee with the Terms of Reference as presented in the 
	recommendation.

Access to CAB Server

	Voted #13 To authorize the General Secretary to grant direct electronic access
	for CAB documents to the Officers of the ECCB, USNC/IECEE and USNC/IECEx 	with the understanding that this access is provided for the purpose of developing 	USNC positions only and only the official CAB representatives should use the CAB 	Technical Server to submit comments.

Revised Terms of Reference of CAB Policy Coordination Committee

	Council Teleconference 18 September 2003 Meeting USNC Council 111

	Voted #5-To approve the following revised text of the membership criteria for
	the USNC Council CAB Policy Coordination Committee.

Membership:  The membership shall consist of the USNC’s CAB Representative and
Alternate and the Officers of the ECCB, USNC/IECEE and USNC/IECEx.  Members
may designate a substitute to participate in the activities of the Committee at a specific meeting when they are unavailable.  Such requests shall be forwarded to the CPCC Chairman thirty (30) days in advance of the meeting.  Members of the Committee may
designate “special expert” to participate in Committee activities that relate to their specific area of expertise.  Members-at-Large may also be appointed as appropriate.

	Council Meeting 21 May 2004-Minutes USNC/Council 147

	Voted #6 That the Terms of Reference of the CAB Policy Coordination Committee 	be revised to indicate that the USNC primary CAB Representative will serve as the 	Chairman of the Coordination Committee and that the USNC’s Statutes be revised to 	designate this position as a voting member of the USNC Council.  Also that the 	Committee’s Terms of Reference be revised to recognize the fact that the 30 day 	notification requirement for substitutes to be able to participate in 	meetings/teleconferences is unrealistic in keeping with current operations and should 	be revised.  (DOCUMENT B5 Page 56)

	Council Meeting 23 September 2004-Minutes USNC/Council 166

	Voted #9 That the Terms of Reference of the CAB Policy Coordination Committee 	be revised to indicate that USNC CAB Representatives who have concluded their 	allotted terms can serve as Ex-Officio, non-voting members of the CABPCC
	for one year.

Communications and continuing education Committee

	Council Meeting 20 March 2002-Minutes USNC/Council 62

	Voted #15 To approve the establishment of a standing USNC Communications 	Committee with the Terms of Reference outlined in USNC/Council 50.

	Council Meeting 23 September 2004-Minutes USNC/Council 166

	Voted #14 That the USNC Council endorses the Communications Committee’s 	recommendation for approval of the proposal for the training presented inclusive of 	3 web based distance-learning modules and 1 Web based instructor led training 	module.  It is noted that this program is within the $20,000 budget and that the 	Committee will participate in the development of and approve all content.

	Voted #15 That the USNC Council endorses the Communications Committee’s 	recommendation that the Committee and the TMC Continuing Education Task Force 	be merged into a single USNC Communications Committee with Terms of 	Reference to be revised accordingly.

CANENA

USNC OFFICERS' RECOMMENDATION TO COUNCIL RE CANENA

E-Mail Ballot USNC Council 12Approved 16 March 2005

Having considered the appropriate interface between the USNC Council and CANENA, the USNC Officers recommend to Council that, on an interim basis and until additional experience is gained, Council members John Goodsell and Clive Kimblin be officially designated USNC Liaison Representatives to CANENA.  The sole purpose of this liaison is to provide a two-way communication channel between the USNC Council and CANENA.  The USNC's Liaison Representatives will report to Council at each of its meetings and are not authorized to commit the USNC Council to any course of action without specific authorization.

U.S. Standards Strategy

	Council Meeting 18 May 2005-Minutes USNC/Council 192

	Voted #3 That the USNC Council reconfirms its submitted comments on the revised
	US Standards Strategy including, in particular, its support for continued, specific 	reference to ISO, IEC and ITU as included in the current National Standards 	Strategy.

	Council Meeting 8 September 2005-Minutes USNC/Council 203

	Voted #6 That the USNC Council continues to support the efforts of the USNC 	Officers to have included in the draft US Standards Strategy reference to ISO and 	IEC

Position on USNC/IEC TAG Accreditation

	Council Meeting 13 May 2003-Minutes USNC/Council 91

	Voted #4 To approve the draft response to Mr. Stephen Oksala’s question on the 
	possibility of USNC/IEC TAG accreditation as recommended by the TMC. 	(ATTACHMENT 1)

USNC Mission Statement and Strategic Objectives

E-Mail Ballot USNC/Council 5 Closed 20 March 2002

(ATTACHMENT 2)

	Council Meeting 5 January 2006-Minutes USNC/Council 211

Voted #4 To approve the addition of the following as a separate USNC Strategic Objective with Dr. Joyce Rasdall as assigned Champion.

	Build strong consumer involvement and active participation at the management and
	technical levels of the IEC and the USNC. 

	Revised- Council Meeting 5 November 2004-Minutes USNC/Council 167

	Provide strategy to effectively participate in the development of IEC standards to 
	facilitate international trade for the benefit of the US industry in the fields of all 	electrotechnologies *  Provide a framework to the US industry which serves as the 	focal point, conduit and advocate for US interests in international and regional 	electrotechnical standards, conformity assessment, and other related matters.

	*The IEC charter embraces all electrotechnologies including electronics, magnetics 	and electromagnectics, electroacoustics, multimedia, telecommunication, and energy 	production and distribution, as well as associated disciplines such as terminology 	and 	symbols, electromagnetic compatibility, measurement and performance, 	dependability, 	design and development, safety and the environment.  	(ATTACHMENT 3)

Internal USNC Policy onAdoption/Adaptation of IEC Standards
Council Teleconference 18 September 2003 Minutes USNC/Council 111
(ATTACHMENT 4)

Program on Educational Access to IEC Standards
Council Teleconference 18 September 2003 Minutes USNC/Council 111
(ATTACHMENT 5)

Technical Management committee

	Role of Group Managers
	
	TMC Meeting-29 January 2001-Minutes USNC/TMC 28

	Voted #5 That existing service to a TAG such as TA, DTA, TC/SC Secretary and
	TC/SC Chairman should not prevent a TMC member from being assigned to that
	TAG as Group Manager.

	TMC Meeting 17 January 2002 Minutes USNC/TMC 94

	Voted #5 To approve in principle the Step-by Step Procedures for GM Roles 
	(Version 4, 11 January 2002) as proposed and to authorize the Task Force to
	work out the final text and its incorporation into the Rules of Procedure.

	IEC TC 1, 3, and 25

	TMC Meeting 21 January 2002 Minutes USNC/TMC 124

Voted #5 To approve in principle the following recommendations concerning future USNC interface with the semantic IEC Technical Committees 1,3 and 25.

RECOMMENDATION 1

It is recommended that, for IEC TC 1, TC 3 and its SCs, and TC 25, the USNC
Technical Management Committee grant a temporary, 2 year exemption from the
following USNC Rules of Procedure in order to provide a period of time during which increased national support for these activities can be generated and encouraged, regular reports on these activities to be given to the TMC by the
assigned GM during that period.

-	Requirement for an assigned TAG Administrator
-	Requirement that for viability the related TAG consist of 3 or more Voting Members including those who have paid requisite fees and those with approved waivers. (Resource Expert not counted towards viability.)
-	Requirement for the payment of TAG Participation Fees

	RECOMMENDATION 2

It is recommended that, for the temporary, 2 year period, an interim, oversight TAG be established consisting of an overall Technical Advisor, 3 Deputy  TAs,
one for each TC area, and as liaison technical contacts, the TAs for all TCs and SCs on which the USNC holds “P” membership including CISPR and its Subcommittees.  The Office of the General Secretary to serve as TAG Administrator for the interim period.

RECOMMENDATION 3

It is recommended that the President of the USNC be requested to communicate officially with the Director of NIST and the President of the IEEE Standards Association Board of Governors requesting both organizations to consider increasing their future administrative, financial and technical support for these semantic IEC Technical Committees.

RECOMMENDATIONS 4

It is recommended that the USNC fully support the validation team model being implemented in TC 1, TC 3 and TC 25 as outlined in the attached document 1/18723/DC. (Secretary’s Note: This document not attached.)

	TMC Meeting 17 January 2003 Minutes USNC/TMC 163

	Voted #4 To approve the implementation plan for USNC interface with the
	semantic TC 1, TC 3 and TC 25 as outlined by Mr. Don Heirman contingent
	upon the endorsement of the USNC Finance Committee.

TMC Meeting 5 January 2005 Minutes USNC/TMC 299

Chairman Williams asked if there were any objections to extending the trial period for addressing this issue for 1 additional year and none were recorded.

TMC Meeting 4 January 2005 Minutes USNC/TMC 351

Voted #7 To support a 6 months extension of the trial program for USNC interface with IEC TCs 1, 3 and 25.

	Recommendations of the Ad Hoc Group on Gratis Copies
	E-Mail Ballot USNC/TMC 91 closed 17 September 2004
	(ATTACHMENT 6)

General Secretary’s Note:  Further review by Ad Hoc Group authorized by TMC at 
	5 January 2005 Meeting.

	Statutes, Rules of Procedure and DECISIONS

	E-Mail Ballot  USNC TMC 102Approved 2 May 2005

	Revision of Primary USNC Documents
	USNC Statues
	USNC Rules of Procedures
	USNC Council and TMC DECISIONS
	
	TMC Operations

	Approval Process for Extending Formal Invitation to Hold Meetings of IEC 	TCs/SCs in the US
	
	TMC Meeting 17 May 2005 Minutes USNC/TMC 319

Voted #3 That the USNC General Secretary be delegated responsibility for extending formal invitations to hold meetings of IEC TCs/SCs in the US based on evidence of financial and administrative support provided by the responsible TA and/or TAG Administrator.  These authorizations are to be reported regularly to the TMC.

	Approval Process for Appointment/Reappointment of TAs/DTAs

Voted #4 That the USNC General Secretary be delegated responsibility for appointing/reappointing TAs and DTAs in consultation with the assigned Group Manager.  These appointments/reappointments to be reported regularly to the TMC.

Handling of TAGs that Don’t Meet Viability Requirements 

TMC Meeting 7 September 2005-USNC/TMC 336

Voted #5 That TAGs not meeting the minimum level of viability of 3 Voting Members should be disbanded.

TMC Task Force on Criteria for TAs

TMC Meeting 7 September 2005-USNC/TMC 336

Voted #6 That the TMC approves the 5 recommendations of the Task Force on Criteria for TAs as contained in its Report, USNC/TMC 336 ATTACHMENT F-Attached.

		DECISIONS ATTACHMENT 1

Approved  USNC Response on Question of Whether or Not ANSI Accreditation of US-IEC TAGs Should be Considered

Over the last several years there have been questions raised by various groups or individuals within the ANSI Federation about whether the US Technical Advisory Groups (TAGs) of IEC Technical Committees and Subcommittees should be accredited by ANSI. The rationale given is that ANSI accredits the US- ISO TAGs.

The purpose of this position paper is to provide an official USNC response to this issue.

Under the Statutes and Rules of Procedure of the USNC, the USNC Council delegates the management of the USNC technical matters to its Technical Management Committee (TMC). Among the powers and responsibilities of the TMC is the designation of US Technical Advisory Groups (TAGs) for each IEC TC/SC in which the US elects to participate.

The USNC requires that each US TAG:
1.	Shall have operating procedures that meet the requirements for due process and coordination in the development of US positions for IEC activities as given in ANSI “ Criteria for the Development and Coordination of US Positions in International Standardization Activities of ISO and IEC”.
2.	The USNC has developed Model Procedures and each TAG must declare that it either formally adopts these Operating Procedures or develop its own procedures, the criteria of which are the same or more stringent than the Model procedures.
3.	If the USTAG elects to develop its own procedures or to use the Model with revisions, they must submit their procedures to the USNC General Secretary’s office for review.  Any issues arising from the review are brought to the attention of the USNC TMC for decision. 
4.	Each TAG is required to submit its membership roster annually to the USNC General Secretary for review and assessment of individual fees.

It should also be noted that there has been only one appeal of a TAG decision in the almost 100-year history of the USNC/IEC. This appeal was satisfactorily addressed according to the USNC Appeals Procedures.

In view of the direct USNC involvement in the management of the USNC/IEC TAGs, the USNC Council has determined that formal accreditation by ANSI is not necessary and, in fact, may be counter productive to the goals currently being pursued.

Approved by USNC TMC for transmission to USNC Council – 12 May 2003
Approved by USNC Council – 13 May 2003

DECISIONS ATTACHMENT 2

USNC MISSION STATEMENT

Provide the organization and focus to effectively participate in the development of IEC standards to the benefit of US interests within the global market. Serve as a focal point for US interests in international electro-technical standards, certification, and other related matters, and channel resulting inputs and positions into the IEC system.

USNC STRATEGY
GENERAL

This document establishes the strategic objectives of the United States National Committee (USNC) to the IEC in support of the United States National Standards Strategy and the IEC Master Plan 2000.  The USNC Council is responsible for implementation of the strategy through the identification and assignment of tactical goals to the USNC general membership.

STRATEGIC OBJECTIVES

1.	The USNC shall work within the IEC to develop and implement sector-specific strategies.

2.	The USNC shall identify and implement methods to increase regional effectiveness at the IEC policy level.

3.	The USNC shall encourage the IEC to develop a revised method of voting.  The revised method of 
voting should consider economic and environmental factors, such as population, GDP and production of electricity.    

4.	The USNC shall work with the IEC Central Office and Governance bodies to achieve more balance and diversity in the IEC process to increase participation from affected industry groups.

5.    The USNC shall promote alternative essential requirements in the main body of the IEC standards  when there are differences of permanent nature related to technical infrastructure, climatic conditions or legal and regulatory requirements that cannot be harmonized, in accordance with IEC policy.

6.  	The USNC insist that IEC Standards are based on the principles of the WTO/TBT agreement and 	adopt the concepts of valid justification, global relevance, consensus, openness, balance, 	impartiality, transparency, due process (including prompt appeal), flexibility, coherence and 	timeliness among IEC member countries in the work of the IEC. All existing IEC Standards, which 	are or can be used for regulatory requirements shall be reviewed and revised based on these 	principles

7.  	The USNC shall develop and implement an outreach program to increase diversity and participation in 	the US process of participating in the IEC.

8.	The USNC shall promote one test and one certification based on the marketplace demand.

9.	The USNC shall support private sector agreements on conformity assessment activities for unregulated products.

10.	The USNC shall attain and maintain leadership position in IEC management activities.

11.	The USNC shall work with, PASC, COPANT, and CANENA to increase regional effectiveness within the IEC.

12.	The USNC shall ensure a sound financial base for its operations.

13.	The USNC shall train its constituency to ensure that responsibilities are clearly known and carried out at a high performance level.

14. The USNC shall seek global support for these strategic objectives.

GOALS

The USNC Council shall develop specific plans, on an annual basis, to achieve the USNC strategic objectives.  Measures shall be developed to determine the effectiveness of these goals.  Upon completion of review of the annual goals, which support the strategic plan, a report shall be provided to the USNC membership.  The strategic objectives may be revised from time to time to reflect changing business factors and revisions to the United States National Standards Strategy and the IEC Masterplan 2000.

Approved by USNC Council  20 March 2002

	DECISIONS ATTACHMENT 3
	22 December 2004

USNC/IEC MISSION STATEMENT

Provide strategy to effectively participate in the development of IEC standards to facilitate international trade for the benefit of the US industry in the fields of all electrotechnologies.*  Provide a framework to the US industry which serves as the focal point, conduit and advocate for US interests in international and regional electro-technical standards, conformity assessment, and other related matters.

*The IEC charter embraces all electrotechnologies including electronics, magnetics and electromagnetics, electroacoustics, multimedia, telecommunication, and energy production and distribution, as well as associated disciplines such as terminology and symbols, electromagnetic compatibility, measurement and performance, dependability, design and development, safety and the environment.

STRATEGIC OBJECTIVES

	Champion	
1.	PROVIDE LEADERSHIP IN IEC MANAGEMENT ACTIVITIES
	S.A. Seeker	
2.	GUIDE AND INFLUENCE THE STRUCTURAL AND MARKET POSITIONING OF THE IEC IN GLOBAL MARKETS CONSISTENT WITH US ELECTROTECHNICAL POSITIONS
	J.E. Matthews	
3.	GROW USNC MEMBERSHIP THROUGH IMPROVEMENT IN OUTREACH, PARTICIPATION AND DIVERSITY OF THE ORGANIZATION
	A. McMillan	
4.	INCREASE REGIONAL EFFECTIVENESS OF THE USNC AND IEC MEMBERSHIP	A. McMillan	
5.	DEVELOP COMPREHENSIVE STANDARDS STRATEGY	R.A. Williams/J.Wells	
6.	DEVELOP COMPREHENSIVE CONFORMITY ASSESSMENT STRATEGY
	R.L. Pescatore	
7.	ENSURE A SOUND FINANCIAL BASE FOR USNC OPERATIONS 
	J.E. Matthews	
8.	EFFECTIVE COMMUNICATIONS PROCESS FOR USNC CONSTITUTENTS
	J. Wells	

(Approved by USNC Council 2004-11-05)

	
	DECISIONS ATTACHMENT 4
	13 November 2003

INTERNAL
USNC POLICY ON ADOPTION/ADAPTATION OF IEC STANDARDS

In light of the implementation of IEC’s Global Relevance Policy and in order to facilitate testing and certification, it is the official policy of the USNC Council to encourage all USNC/IEC Technical Advisory Groups (TAGs) to pursue the formal adoption or adaptation with common modifications of the IEC standards under their jurisdiction as American National Standards where appropriate and where the interests of the related constituency are served.  

PROCESS:  TAGs that wish to pursue adoption/adaptation of IEC standards as American National Standards are invited to consider the following:

1)  All those who wish to adopt/adapt IEC standards are required to make their intentions known to the USNC General Secretary requesting formal authorization.

2) According to the ANSI Policy Regarding Rights to Nationally Adopt IEC and ISO Standards or Otherwise Use IEC and ISO Material, the TAG Administrator with jurisdiction over the IEC TC/SC which developed the related standard has the primary right of adoption but can assign that right to another Standards Developing Organization.  Authorization to the responsible TAG Administrator or to an assigned SDO must be granted by the USNC General Secretary.

3)  If the responsible TAG Administrator is not an ANSI Accredited Standards Developing Organization, an agreement between the TAG Administrator and such an SDO must be executed.

4)  The ANSI Policy requires that a license agreement be signed by the responsible TAG Administrator or assigned SDO with ANSI prior to the final approval by the Institute of the related standard as an American National Standard.

5) If an SDO previously developed a standard which is later adopted by IEC and the resulting IEC Document is identical to the SDO’s standard or is a derivative work thereof, then that SDO shall have the rights to the IEC Document for purposes of national adoptions and under conditions listed in the attached ANSI Policy.

Approved by USNC Council – 18 September 2003

ANSI Policy Regarding
Rights to Nationally Adopt IEC and ISO Standards or
Otherwise Use IEC and ISO Material
__________________________________________
1.	Background:

	1.1 	ISO or IEC, as a matter of policy, asserts the copyright on ISO or IEC Documents and delegates exploitation rights to ISO member bodies and IEC National Committees respectively.

	1.2 	As the U.S. member body to ISO, and through the USNC to IEC, ANSI may grant exploitation rights in the United States to standards developers and other distributors to sell and/or distribute ISO and IEC Documents.  In addition, consistent with ISO and IEC policy, ANSI, as the U.S. member body to ISO and (through the USNC) IEC, has exploitation rights in connection with ISO and IEC Documents when they are nationally adopted as American National Standards.

	1.3	This policy shall supersede the ANSI ISO/IEC Standards Sales and Exploitation Rights Policy, as Revised.  This policy shall become effective January 1, 2004.

2.	National Adoption of ISO or IEC Documents As American National Standards:

	2.1	ANSI may share its rights in connection with the national adoption of an ISO or IEC Document (“NAIS”) with an ANSI-accredited SDO as set forth below.  It is important to note that any and all SDOs wishing to nationally adopt an ISO or IEC Document, regardless of the attendant circumstances, must first enter in a written agreement with ANSI.

	2.2	The general rule for defining a national adoption of an ISO or IEC Document for purposes of this policy is that (1) the national adoption must be processed and approved as an American National Standard and (2) the national adoption must be either identical to the ISO or IEC Document or be modified versions of such a Document in a manner consistent with ISO/IEC Guide 21 “Adoption of International Standards as Regional or National Standards” (“Guide 21”).  Any other use of ISO or IEC material shall be decided on a case-by-case basis, and an SDO wishing to use such material first must enter into an agreement with ANSI.

	2.3	Except for those copyright situations covered separately under Section 3 below, whichever TAG Administrator is responsible for the final U.S. position on the ISO or IEC Document will have the right to nationally adopt that ISO or IEC Document as an American National Standard.  If the TAG Administrator is an SDO, it can process the adoption itself.  The U.S. TAG Administrator may share this right with one or more (for purposes of a joint adoption) other SDOs for purposes of a joint adoption subject to entering into a national adoption license agreement with ANSI.  Additionally, instead of nationally adopting a specific ISO or IEC Document(s) itself or jointly with one or more other SDOs, the U.S. TAG Administrator may choose to assign this right to another SDO (or other SDOs for purposes of a joint adoption).  Under this scenario, the SDO(s) receiving such assigned rights from the U.S. TAG Administrator must enter into a national adoption license agreement with ANSI.

	2.4	If no TAG Administrator is responsible for the final U.S. position on the ISO or IEC Document, then an SDO can request the rights to adopt such a Document without forming a TAG by processing it through its accredited national consensus approval process.

	2.5	An SDO who currently is responsible for maintaining a national adoption standard may retain such responsibility until the relevant ISO and IEC Document is revised, reaffirmed or withdrawn as long as the SDO enters into a revised agreement with ANSI.  If such SDO is not the TAG Administrator responsible for the final U.S. position on the related ISO or IEC Document, it must obtain such TAG Administrator’s consent as set forth in Section 2.3 herein if the SDO wishes to nationally adopt a revised or reaffirmed version of the such related ISO or IEC Document.

3.	American National Standards or SDO Standards Adopted as International Standards by ISO or IEC:

	3.1	If an SDO previously developed a standard which is later adopted by ISO and/or IEC and the resulting ISO and/or IEC Document is identical to the SDO’s standard or is a derivative work thereof, then that SDO shall have the rights to the ISO or IEC Document for purposes of national adoptions and the following conditions shall apply: 

•	The ISO or IEC Document can be nationally adopted as long as (a) the U.S. did not vote negatively on the ISO or IEC Document or (b) if there was a negative vote, the related U.S. TAG consents to allowing the Document to be processed as a national adoption.
•	If the SDO adopts and sells the nationally adopted (American National Standard) version of the ISO or IEC Document in either hard copy or electronic format, there is no royalty due to ANSI, but a processing fee shall apply.  In addition, a written agreement must first be entered into with ANSI.
•	If the SDO’s standard had been previously approved as an American National Standard prior to its identical adoption by ISO or IEC, then the SDO can continue to sell its original copyrighted American National Standard under the SDO nomenclature and title without going through a formal re-adoption process.  A notation can be made on the cover and/or in the document that the ISO or IEC standard is identical to the SDO’s standard.  Under this scenario, there is no royalty due to ANSI in connection with sales of this version of the Document.

	DECISIONS ATTACHMENT 5

Program on Education Access To IEC Standards 

Jim Matthews III
Corning Incorporated
Problem: 
As we look around the room, in domestic and international standards groups, we see lots of grey hair and ask – where is the next generation of standards makers and standards leaders?   I’m happy to say that there are some efforts in our colleges and universities to develop these leaders. Some courses now include standards as a topic in their curricula and in a few cases, there are specific undergraduate and graduate courses devoted to the blend of technical and political science called standards.  Engineering schools now must cover standards in order to retain / attain accreditation. 

I had the good fortune to speak to a graduate class at the University of Colorado recently. Their course was explicitly on standards and was part of an interdisciplinary program. The level of questions and understanding of these students was breathtaking. However, in talking with them, a problem began to emerge. 

We have gone to great lengths to protect the copyrights of the standards material to the point where they are pretty much excluded from any of the inside understanding of the process. Access to the standards documents themselves as well as to the administrative processes such as administrative circulars on other documents are blocked. 

One only has to look at the university funding in today’s economy to see that there is no ready pool of cash to buy memberships for interested students. 

Opportunity
ANSI has chartered a special committee on education, lead by Dean William Kelly of Catholic University. This group is chartered to locate, identify and promote the development of standards education. If we are successful in exposing the undergraduate and graduate level students to the processes and principles of standardization then one of the long range benefits would be: as they enter the workforce, these students will begin to incorporate standards as a necessary part of a broader commercial and marketing activity. 

Proposal:
We could enable these students to have access to the workings of the USNC and the IEC if we did the following:

1)	Set up a special TAG, whose members were students and professors of recognized undergraduate programs teaching standards.  The “recognition” could be an acknowledgement by Dean Kelly’s ANSI committee that the course and program were legitimate. 
2)	Allow professors of recognized courses to remain on the TAG, but allow students to be added at the start of a term and their membership lapse at the pre-agreed date at the end of the term. 
3)	Members of this special TAG would pay no fees, but also have no voting power. The Tag Administrator would be the USNC. 
4)	Members of the TAG would sign an acknowledgement that they would not misuse or disseminate any documents obtained through this process. 
5)	 Members of the special TAG would have electronic access to all TC / SC documents and all IEC Administrative Documents. 
6)	The members of the TAG would be required to direct all questions and inquiries through the professor of the class to a single point of contact (Assistant Secretary, USNC) rather than directly to principals involved in the actual work. It would be noted up front that our resources and the ability of our volunteers in the technical work are limited and it may not be possible to answer all questions that would be posed about the process or the technical work. 

7)	TA’s and TAG Administrators will have the option to “opt in” or “opt out”, to answer any questions posed about the technical work, based on their on situation and workload.  The Assistant Secretary will decline to forward any technical questions to TA’s or Tag Administrators 

Approved by USNC Council – 18 September 2003

										DECISIONS ATTACHMENT 6

	USNC/TMC 245
		13 May 2004

AD HOC GROUP ON GRATIS COPIES

During its teleconference on 18 September 2003, the Technical Management Committee agreed to establish an Ad Hoc Group to consider the subject of Gratis Copies of IEC Documents and to recommend policies as to when and under what circumstances requests for such copies should be granted by the USNC Staff.  Messrs Al Brazauski, Ken Gettman and Tom Hanson agreed to work with Mr Zegers on this effort.

After several attempts, a teleconference was finally scheduled on 30 April 2004 with 3 of the 4 members participating and the following are the recommended policies that resulted.

•	Legitimately appointed USNC contacts (e.g. TAG members in good standing, USNC appointed WG/MT/PT Experts) need access to the documents necessary to complete their assignments and these assignments must relate to TAG business.  Under normal circumstances, access to these documents should be provided by the USNC Office.

•	The primary gatekeeper for authorizing such access is the duly assigned TAG Administrator for the related USNC TAG or the appointed Technical Advisor (TA).  TAG members who have been given a TAG related assignment requiring access to gratis copies of working documents or IEC published standards, must submit their request to their TAG Administrator to be forwarded as appropriate to the USNC Office.

•	According to IEC rules, it is the responsibility of the USNC to provide to USNC appointed Experts who have completed their work on a particular document, copies of the related IEC published standard.

•	Requests for gratis copies of documents must be reasonable in the judgment of the TAG Administrator and the General Secretary and will be honored on a time and personnel availability basis.

•	“Blanket” requests for “all” documents in a particular area should not be submitted and only requests for specific documents will be honored.  Individuals requiring Reference documents contained in a standard that is the subject of their work, should restrict their request to normative rather than informative references, and only to those needed for current work efforts.  Requests for guidance documents should be handled on a case-by-case basis.

•	Whenever possible the USNC Office should distribute “watermarked” copies of published IEC documents in response to legitimate requests.  Included with this distribution should be the USNC Finance Committee approved “boiler plate” copyright statement which must be included with any further distribution of the document(s).  (See ATTACHMENT A)

•	These policies should be announced broadly to the USNC’s constituency and included in the USNC’s Statutes and Rules of Procedure and the Model USNC TAG Operating Procedures.

The above policies on gratis copy distribution are recommended to the TMC for its approval.

Prepared by 
Charles T Zegers
General Secretary, USNC/IEC 
13 May 2004

	ATTACHMENT A
		13 May 2004

BOILER PLATE STATEMENTS
FOR 
IEC DOCUMENT REPRODUCTION

USNC STATEMENT TO BE INCLUDED ON THE COVER OF  IEC STANDARDS BEING CONSIDERED FOR ADOPTION OR AS PART OF THE MAINTENANCE REVIEW CYCLE

Under an agreement with the U.S. National Committee of the International Electrotechnical Commission (IEC), this copy of an extract or total IEC Publication is to be used for the purposes of further development or national implementation of International Standards or to develop a USNC position as part of the standard’s maintenance cycle.  This copy is only for the official use of the related USNC TAG(s) via the appointed TAG Administrator and/or Technical Advisor (TA) and its members in good standing and it may not be offered for further reproduction or for sale.  Further, it may not be stored on a network or a shared server except for that which may be maintained or authorized by the appointed TA and/or TAG Administrator.  The copyright rests with the IEC, Geneva, Switzerland.

USNC STATEMENT TO BE INCLUDED ON THE COVER OF IEC WORKING DOCUMENTS CIRCULATED BY USNC/IEC TECHNICAL ADVISORY GROUPS (TAGs)

Permission is granted by the United States National Committee of the IEC to print or electronically reproduce this draft International Standard for the sole purpose of review, comment and preparation of the official U.S. position by the related USNC Technical Advisory Group(s). This copy is only for the official use of the related USNC TAG(s) via the appointed TAG Administrator and/or Technical Advisor (TA) and its members in good standing and it may not be offered for further reproduction or for sale.  Further, it may not be stored on a network or a shared server except for that which may be maintained or authorized by the appointed TA and/or TAG Administrator.  The copyright rests with the IEC, Geneva, Switzerland.

CTZ:ep

	ATTACHMENT 7
Wednesday, May 26, 2004

Alan Bryden
ISO
Central Secretariat
1, rue de Varembé
Case postale 56
CH-1211 Geneva 20
Switzerland

Ronnie Amit
IEC
3, rue de Varembe
CH-1211 Geneva 20
Switzerland

Dear Alan and Ronnie,

In relation to the ongoing efforts of the World Standards Cooperation (WSC), comments from ISO members on ISO strategic planning for 2005-2010 and discussions at the March 2, 2004 meeting among ANSI, USNC and IEC Officers in Washington, DC, the ANSI International Policy Committee has approved the following position statement:

The International Electrotechnical Commission (IEC) was established in 1906 and the International Organization for Standardization (ISO) in 1947.  For some 57 years, IEC and ISO have learned from the best practices of each other and have benefited significantly from this cooperative relationship.  With this in mind, the American National Standards Institute (ANSI) and its United States National Committee for IEC (USNC/IEC) strongly advocate that the IEC and ISO leaders and management aggressively pursue every opportunity for cooperative, more efficient and cost saving program initiatives, in order to realize further benefits for the collective memberships of both organizations and the international standards community as a whole.

In the cases where cooperation and/or collaboration have been achieved, ANSI and its USNC/IEC urge that these examples be communicated to both the ISO and IEC national members.

To date, IEC and ISO have effectively operated as separate and independent organizations for the benefit of their unique and distinct constituencies, and both have represented their constituencies well.  ANSI and its USNC/IEC support the continuation of the relationship between ISO and IEC as separate, independent organizations while they pursue the initiatives advocated above.

We would appreciate your bringing this policy statement to the attention of the ISO Council and the IEC Council Board for consideration at their next meetings.

Thank you for your assistance and please let us know if you have any questions or concerns.

Sincerely,
					
Mark W. Hurwitz                                                                  Steven A. Seeker
ANSI President and Chief Executive Officer                        USNC/IEC President

	
USNC TMC 336
ATTACHMENT F

	
		USNC/TMC 330
	          	31 August 2005

Recommendations to the USNC TMC
from the Criteria for TAs Task Force
2005 08 31
These five recommendations are respectfully submitted by the Criteria for TAs Task Force for TMC consideration.  
At the 14th meeting of the USNC Technical Management Committee on 2005 01 05 at offices of NEMA in Rosslyn, after a Management Decisions of the Report of Voting on TMC E-Mail Ballot 93 which was on the Appointment of a Technical Advisor (TA) for TC 10, the TMC took the following action:
It was agreed that a small Task Force would be established consisting of Messrs Reimer and Heirman to look into this subject (criteria for TAs) and to make appropriate recommendations for consideration at the TMC meeting in May
This paper was not completed for the TMC meeting in May but is submitted for the 16th meeting of the USNC TMC (now scheduled for 2005 09 07 at the offices of NFPA in Quincy) provides the task force's recommendations.  
The Criteria for TAs Task Force members are Ron Reimer, Don Heirman, and Charlie Zegers.  The Task Force reached substantial agreement during a telephone conference on 2005 08 23, and subsequently continued its deliberations via correspondence where these recommendations were further considered. A final teleconference was held on 2005 08 31 and these recommendations were approved for transmission to the TMC. 

These recommendations assume that if approved, each would be accomplished using the proper processes, and with required reviews and approvals.  
1.	USNC confirms that definition of who is a "U.S. national interested party" continues to be and shall remain that of the Institute.  
At this time there is neither need nor justification for the USNC to seek either a change in the ANSI definition of a U.S. National Interested Party, or an abrogation of that definition for USNC operations.  To illustrate the ANSI definition of who is a "U.S. national interested party", the following statement is to become part of the text in the Membership paragraphs of the TAG Operating Procedures.  
The ANSI/USNC definition of a U.S. National Interested Party provides that a U.S. National Interested Party is: 
a)	Anyone representing a private sector organization doing business in the U.S., or 
b)	Anyone representing a U.S. federal, state or local government entity, or 
c)	An unaffiliated individual (i.e., unaffiliated with a) or b) above) who is a U.S. citizen, or is a U.S. permanent resident.  
2.	TAG Operating Procedures must be amended to clarify the qualifications to be, and to continue being a TA or DTA.  Currently appointed TAs and DTAs along with all TAG Administrators shall be notified of this clarification amendment.  
Qualifications of TAs and DTAs -
The following are essential attributes that make somebody suitable for appointment to a TA or DTA position.   An appointed TA or DTA no longer qualified as defined in this paragraph may no long serve as a TA or DTA.  
 
a)	technical expertise in the subject area, 
b)	knowledge of and recognition by the concerned part(s) of the U.S. industry sector, 
c)	negotiating skills, 
d)	financial and administrative support for travel and activities, 
e)	ability to conduct business electronically, 
f)	understanding of the IEC standards development process, 
g)	full membership in the TAG, 
h)	agreement to advance TAG positions in IEC, and 
i)	agreement to report to the TAG.  
Candidates for a TA or DTA position that do not possess a particular attribute will need specific support from specified members of the TAG or the TAG Administrator in those deficient areas.  
The details for the fulfillment of these listed qualifications must be part of the TAG’s Meeting Minutes when the TAG recommends to the Group Manager the individual to serve or to continue to serve as a TA.  
As regards paragraphs g), h) and i), in the event of a potential or apparent conflict of interest between the TAG consensus position (comments or votes) and that of the TA, the issue shall be resolved in a TAG meeting, to the satisfaction of the TAG, such that the TAG has confidence the TAG’s consensus position and its interests in that subject will be advanced and championed in IEC. 

The intent of this resolution is to reconcile any TAG/TA differences.  Should resolution between the TAG and TA not be possible other provisions or actions must be made.   For instance, in the case of an international meeting, this resolution could require the TAG to authorize a special delegate to the meeting to carry the TAG’s consensus position and interests on that subject, or the TAG may select a Head of Delegation  for that meeting other then the TA.  Depending on circumstances it may not be appropriate for the TA to be part of the USNC delegation to that meeting.
3.	The criterion for a TA tacitly includes an agreement to fulfill the delineated Responsibilities of TAs as in the TAG Operating Procedures.  In order to clearly state critical responsibilities of any TA, the following two responsibilities must be added to the Responsibilities of TAs section of the TAG Operating Procedures:
a)	The TA shall (in collaboration with the TAG administrator): 
•	prepare or cause the preparation of a draft US position (comments or votes) on issues being considered in IEC for deliberation within the TAG, 
•	encourage such deliberations so as to come to a TAG consensus position on each issue, 
•	make certain that the TAG consensus position is forwarded to the USNC General Secretary for transmission to IEC in a timely manner (i.e., well in advance of the IEC deadlines so as to allow for USNC General Secretary processing, IEC Central Office processing, and to provide some safety margin to accommodate unforeseen events such as miscommunications).  
b)	The TA shall, in a timely manor, report to the TAG on the status, progress, and outcome of TAG submissions to IEC.   
4.	After a detailed reading, it is obvious that the TAG Operating Procedures need to be  modified.  In part, this modification needs to: provide term-use consistency; consolidate, clarify and simplify the understanding of criteria, authorities and responsibilities; improve the ease of understanding of purpose and organizational linkages; delineate the role of the Head of Delegation and reconcile the TAG Operating Procedures with the USNC Statutes and Rules of Procedures.  The TAG Operating Procedures modification should be a priority action item.  
5.	There needs to be a systematic, ongoing reconciliation of USNC governance documents so that any decisions made by the TMC shall become part of the written USNC policies, procedures or rules.  TMC should establish a standing committee of the TMC for Procedures Maintenance.